Administrative Assistant

GFL Environmental Inc.•Sault Ste. Marie, ON

13d•Onsite

About The Position

We are seeking a sharp, highly organized, and resilient Administrative Assistant to serve as the operational backbone of our Sault Ste. Marie site. This isn't a slow-paced desk job. You will work closely with site and regional leadership to keep our daily operations running smoothly. From managing payroll data and operational tracking reports to tackling ad-hoc operational projects, you will be the go-to person who keeps the branch organized, accountable, and moving forward. If you thrive under pressure and take pride in owning your workflow, this is the role for you.

Requirements

2+ years in an administrative, office coordination, or operational support role (experience in logistics, industrial, construction, or transport industries is a major plus).
Excellent organizational skills with the ability to multitask, reprioritize on the fly, and manage shifting deadlines.
Comfortable working in a fast-paced, hands-on industrial environment alongside dynamic leadership.
High ownership mindset with the flexibility to handle urgent operational requests as they arise.
Strong proficiency with Microsoft Office Suite (Excel, Word, Outlook) and comfortable adapting to new ERP/payroll systems.
High degree of ethics, confidentiality, and sound judgment when handling sensitive business data.
Valid work authorization in the country where the job is located is required.

Nice To Haves

Experience in logistics, industrial, construction, or transport industries is a major plus.

Responsibilities

Provide administrative support to site leadership, managing working files, correspondence, and daily operational priorities.
Prepare and distribute key operational tracking reports (e.g., Roll-Off Trend Reports, Fuel Usage, Commodity Reports, and inventory metrics).
Take ownership of administrative sub-projects, coordinating meetings, training workshops, and site initiatives from start to finish.
Assist with the timely and accurate submittal of payroll timesheets, process branch invoices/POs, and support basic general ledger entries.
Maintain digital and physical contracts, bids, and proposals in accordance with company policy, while assisting with safety record maintenance.
Manage incoming/outgoing mail, manage office supplies, and provide occasional customer service support for local branch needs as required.
Perform other operational duties as assigned by leadership.