Administrative Assistant

American Electric Power•Corpus Christi, TX

2d•Onsite

About The Position

Responsible for performing administrative support duties within the assigned area. Responsibilities are specific to the organizational unit (i.e. region, district, department, plant, etc.). This role involves performing basic, routine administrative duties, following well-defined, standard procedures. The assistant will help with document processing, compiling special reports, and requesting information from other areas. They will also assist in filing and retrieval of information in both hard copy and electronic formats, answer the telephone, take messages, and communicate via electronic mail as necessary. Additionally, the role includes receiving and distributing incoming and outgoing mail, using a keyboard to enter data, perform calculations, and retrieve information, and operating a wide variety of electronic and mechanical office equipment.

Requirements

High School Diploma or GED
Six (6) - nine (9) months of post-high school experience in learning and utilizing administrative office procedures, practices and equipment (i.e. business English, grammar, spelling, punctuation, letter writing, telephone technique) desirable.
Ability to organize data and processes.
Ability to communicate effectively, both orally and in writing.
Good analytical and problem solving skills.
Demonstrated proficiency with computers and the use of office-oriented software products.

Responsibilities

Perform basic, routine administrative duties following well-defined, standard procedures.
Assist with document processing.
Assist in compiling special reports and request information from other areas.
Assist in filing and retrieval of information in both hard copy and electronic formats.
Answer telephone, take messages, and communicate via electronic mail as necessary.
Receive and distribute incoming and outgoing mail.
Use keyboard (computer/typewriter) to enter data, perform calculations and/or retrieve information.
Operate a wide variety of electronic and mechanical office equipment.
Listen to and understand written and verbal instruction.
Communicate effectively with co-workers and other employees and/or customers outside work area.
Answer phone calls clearly and with a friendly, helpful tone.
Record messages accurately with appropriate information.
Work effectively and productively with others.
Actively help others with assignments as necessary to maintain department productivity.
Answer customer questions but know when appropriate to refer questions or issues to others.
Actively learn the function of the department and each employee responsibility to assist customers more effectively.
Exhibit concern and sensitivity to others.
Apply basic education and training in job responsibilities and assignments.
Ask questions when unsure of how to handle an assignment and demonstrate ability and initiative to handle assignments beyond the basic, routine level.