Administrative Assistant

UCSF•San Francisco, CA

26d•$39 - $45•Onsite

About The Position

The Administrative Assistant provides direct administrative support to several faculty in the Center of Colorectal Surgery Academic Office in the Division of Surgical Oncology. The AA will coordinate all academic activities of faculty and/or administrative personnel designated to them by the division. The position requires coordination of activities for multiple providers and/or designees. Activities will include screening phone calls, xeroxing, faxing and mailing, maintaining filing system, calendaring of appointments, typing and editing. Other duties will include submitting reimbursements and purchase orders, working with faculty to update the call schedule on a quarterly basis, submitting IT requests as they arise, coordinating travel and meetings and reconciling phone, data, computer, and pager expenses for two accounts on a monthly basis.

Requirements

Direct administrative support experience.
Coordination of activities for multiple providers and/or designees.
Screening phone calls.
Xeroxing, faxing, and mailing.
Maintaining filing system.
Calendaring of appointments.
Typing and editing.
Submitting reimbursements and purchase orders.
Updating call schedules.
Submitting IT requests.
Coordinating travel and meetings.
Reconciling expenses.

Responsibilities

Coordinate all academic activities of faculty and/or administrative personnel.
Screen phone calls.
Perform xeroxing, faxing, and mailing.
Maintain filing system.
Manage calendaring of appointments.
Perform typing and editing.
Submit reimbursements and purchase orders.
Update the call schedule on a quarterly basis.
Submit IT requests.
Coordinate travel and meetings.
Reconcile phone, data, computer, and pager expenses for two accounts on a monthly basis.