Administrative Assistant

Crown Innovations, Inc.•Ontario, CA

14d•Onsite

About The Position

Crown Innovations, Inc. is a dynamic and growing organization providing professional services and operational support solutions to government and commercial customers nationwide. We are committed to delivering exceptional service through innovation, collaboration, and operational excellence. We are currently seeking a highly organized and detail-oriented Administrative Assistant to support operations at our Ontario, California office. The ideal candidate will possess strong communication skills, administrative expertise, and the ability to effectively manage multiple priorities in a fast-paced environment.

Requirements

Associate’s Degree or equivalent combination of education and experience
Minimum of 2+ years of administrative support experience
Proficiency in Microsoft Office Suite, including advanced Excel skills
Strong organizational and multitasking abilities
Excellent written and verbal communication skills
Ability to work independently and collaboratively in a team environment
Strong attention to detail and problem-solving skills
Ability to prioritize tasks and manage competing deadlines
Candidates must be authorized to work in the United States

Nice To Haves

Experience supporting government contracts or federal programs
Familiarity with travel expense processing and invoice management
Experience with reporting and data tracking tools
Knowledge of federal compliance requirements is highly desirable
Ability to obtain and maintain a Government Security Clearance may be required based on contract needs

Responsibilities

Perform a variety of administrative duties including answering phones, arranging travel and processing travel expense vouchers, transmitting and receiving messages via email, maintaining electronic calendars, coordinating meetings, escorting visitors, maintaining supplies, and typing memoranda.
Processes company travel vouchers.
Ensures all receipts are legible and valid expenses.
Ensures that all charges submitted are in compliance with the contract requirements.
Ensures that the client is billed in a timely manner.
Assists with invoices that are sent to the client monthly.
Acts as the liaison between the travel crews and the complexities of the voucher system.
Enforces policy on travel/per-diem, and provides a constant monitoring/auditing of the process for every submission.
Coordinates with the many various companies for materials/lodging/travel and attains the appropriate receipts/invoices in the proper format.
Compiles numerous ad-hoc projects including various statistical reports such as weekly site reports.