Administrative Assistant: OIDD - Pee Dee
About The Position
The Administrative Assistant works under minimal supervision to plan and direct standardized administrative activities involving records for consumers receiving services through OIDD - Pee Dee Center, an Intermediate Care Facility for Individuals with Intellectual Disabilities (ICF-IID) in Florence, South Carolina. The role functions as Provider Security Administrator (PSA) for the OIDD Portal and Therap and enters residential, community, and consumer-services information into agency-wide databases. It establishes and maintains records, policies, and procedures; coordinates administrative information from admissions through disposition; safeguards records from unauthorized disclosure; supports records processing for legal actions; and maintains data quality in accordance with applicable standards, laws, and licensing requirements. The position also manages terminated-consumer files in Therap and updates individual Therap data when changes occur.
Requirements
- High school diploma.
- Work experience directly related to records management or secretarial duties.
Nice To Haves
- Considerable knowledge of records management principles and procedures.
- Working knowledge of computer applications and database management.
- Ability to exercise discretion when interpreting and applying established departmental policies and procedures.
- Ability to plan and review the work of others.
- Ability to understand and carry out complex oral and written instructions.
Responsibilities
- Function as Provider Security Administrator (PSA) for the OIDD Portal and Therap for OIDD-Pee Dee Regional Center.
- Enter residential and community census information into the agency-wide data bank through the OIDD Portal and Therap.
- Establish and maintain records, general policies, and procedures in accordance with agency and regional center requirements.
- Establish procedures and direct activities for preparing and maintaining required information from admissions through disposition, using administrative functions in OIDD databases and Therap Services.
- Safeguard records and prevent unauthorized disclosure in accordance with State and Federal regulations.
- Work with those processing records for legal actions through OIDD, including the Therap Services database.
- Maintain a quality record system by establishing and monitoring indicators in accordance with State and Federal standards, laws, and licensing requirements.
- Enter consumer services data into the agency-wide data bank through the OIDD Portal and Therap Services.
- Manage Therap data files for consumers whose services have terminated.
- Maintain individual Therap data when changes occur, on a daily or monthly basis.
Benefits
- Health insurance
- Dental insurance
- Vision insurance
- Long-term disability insurance
- Life insurance for employees, spouse, and children
- 15 days annual (vacation) leave per year
- 15 days sick leave per year
- 13 paid holidays
- Paid Parental Leave
- S.C. Deferred Compensation Program
- Retirement benefit choices: State Retirement Plan (SCRS) or State Optional Retirement Program (State ORP)
- Referral Incentive Reward and Retention Bonus program
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What This Job Offers
Job Type
Full-time
Education Level
High school or GED
