Administrative Assistant - Reston, VA

Bilfinger • Reston, VA

3d • $18 - $26 • Onsite

About The Position

Bilfinger is a leading international industrial services provider. Bilfinger North America offers a diverse portfolio of services. At Bilfinger, we offer a work environment where you can learn and grow. Join us and be part of a team shaping the future! The Administrative Assistant is responsible for the routing of various project documents and other general clerical correspondence, computer data entry, and various other general administrative tasks.

Requirements

• Excellent organizational skills and attention to detail
• Excellent time management skills with a proven ability to meet deadlines
• Ability to work independently with minimal supervision
• Adapt and be flexible to frequent changes in a fast-paced work environment
• Demonstrate integrity consistent with Centennial’s core values
• Collaborate and work effectively in a team environment with people of various backgrounds and styles
• Strong verbal and written communication skills, to include clear, concise, and professional presentation of information
• Adapt to the constantly evolving world of technology, design, means and methods, systems may include but not limited to: Microsoft Office suite, ProCore, and Adobe

Nice To Haves

• Some experience in a similar role highly desired
• Bilingual Spanish skills a plus but not required

Responsibilities

• Type letters, memoranda, and reports as directed by project operations team
• Prepare minutes of project meetings
• Coordinate and maintain project operations files
• Answer telephones and take messages
• Process incoming and outgoing mail
• Greet visitors and guide them to the appropriate persons
• Coordinate servicing of office equipment
• Check and distribute certified payrolls to owner for processing
• Order office supplies
• Process subcontractor insurance paperwork
• Reconcile subcontractor billings and owner invoices for payment
• Schedule appointments and meetings for project operations team
• Review and set up new subcontracts and change orders
• Assist subcontractors onboarding paperwork, invoicing, and pay requisitions
• Performs other duties as assigned

Benefits

• Equal Opportunity Employer

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed