Administrative Assistant

ELITE BRANDS OF COLORADO INC•Denver, CO

1d•$50,960 - $50,960•Onsite

About The Position

We are seeking a highly organized, proactive Administrative Assistant to serve as the front-line support for our office operations. This role is critical to keeping daily administrative, accounting support, and office management functions running smoothly. The ideal candidate is detail-oriented, comfortable handling confidential information, and enjoys being a central point of contact for employees and visitors and providing “Grand Cru” customer service. This position combines front desk responsibilities, accounting support, office management, and technology coordination in a fast-paced environment. As a representative of Elite Brands of Colorado, it is critical that you present in a professional and courteous manner to all employees and customers.

Requirements

2+ years of experience in an administrative, office management, or operations support role
Strong organizational and time-management skills
High attention to detail and accuracy, especially with financial documents
Ability to handle confidential information professionally
Comfortable using Microsoft Office (Outlook, Word, Excel) and learning new systems
Excellent communication skills, both written and verbal
Ability to multitask and prioritize in a fast-paced office environment

Nice To Haves

Experience supporting accounting or finance teams (AR/AP exposure a plus)
Familiarity with office equipment, shipping platforms, and basic IT troubleshooting
Strong customer service mindset

Responsibilities

Answer incoming phone calls and route inquiries appropriately
Greet and assist guests at the front window and manage the will-call doorbell
Monitor and manage the general company voicemail and info email inbox
Maintain company phone lists, extension lists, and on-call schedules
Open, sort, and distribute incoming mail and packages
Handle confidential mail with discretion
Sort and process incoming checks
Run AR check tapes to confirm deposits
Prepare and mail signed AP and expense checks
Coordinate outgoing shipments via FedEx, UPS, and USPS
Provide AR override codes in accordance with company policy
Assist with entering and depositing customer checks
Update customer accounts (payment terms, contacts, etc.)
Respond to statement and invoice requests
Create and maintain AR customer folders
Manage office supply ordering, snacks, beverages, and kitchen inventory
Coordinate coffee service and vendor orders
Oversee holiday decorating and office organization
Clean and maintain common areas including lobby and conference rooms
Manage kitchen cleaning schedules and office-wide rotation lists
Set up and support company iPads and office equipment
Maintain asset tracking and accountability documentation
Manage Verizon accounts and operations technology spreadsheets
Coordinate printer/copier maintenance, toner ordering, and tech service calls
Order new equipment as approved
Coordinate new employee setup, including: Email signatures Business cards Name plates Employee purchase and sample accounts
Support the Director of Finance & Administration with credit card expense reporting