Administrative Assistant

VHB•Rutland, VT

5h•$20 - $25•Onsite

About The Position

VHB’s Winooski, Vermont office has an immediate opening for an enthusiastic, highly organized, detail-oriented employee to join our administrative services team. The position provides support to our office with a wide range of tasks from day to day. The ideal candidate should possess a “can-do” attitude, excellent verbal and written communication skills, and an ability to work independently as well as with a team in a dynamic, fast paced deadline-oriented consulting firm. Candidate should be proactive with an ability to prioritize tasks and anticipate needs. Position includes opportunities for personal and professional development and growth in joining VHB’s fastest growing office on the east coast. This position is required to be in office Monday - Friday.

Requirements

2-5 years of office administration experience
High school diploma or GED

Responsibilities

Greets visitors and makes a positive first impression of VHB. Informs employees of the visitor’s arrival. Assists and directs visitors to appropriate meeting location.
Schedules meetings and events for a team, department, or office.
Plans, orders, and assists with food for meetings.
Processes and distributes mail. Prepares packages for pickup and delivery.
Maintains office supply inventory.
Answers and transfers phone calls. Relays messages as needed.
Assists with building management and facilities tasks, which may include organizing and cleaning office space, managing kitchen and breakroom inventory.
Performs other administrative duties as assigned.
Assists with new employee preparation.
Performs administrative duties (e.g., data entry, filing, photocopying).
Assists with fleet management.
Participates in professional and personal development aligned with career goals.
Performs all job functions in compliance with applicable federal, state, and local regulations and VHB policies and procedures.