Administrative Assistant

Deutsche Bank•New York, NY

13d•Hybrid

About The Position

This is an Assistant role within Institutional Cash and Trade (ICT) in the Corporate Bank; Institutional Cash and Trade (ICT) is the market leader in euro clearing. We provide correspondent banking services for financial institutions such as cross‑border payments, FX solutions, liquidity management, and trade advisory. The administrative assistant role provides the core support for a business area and at times may extend beyond the primary business area. Strong administrative and organizational skills are needed to ensure the day-to-day smooth running of the Business area. You will play a central role in assisting senior management and the team with various tasks and projects. What We Offer You A diverse and inclusive environment that embraces change, innovation, and collaboration A hybrid working model, allowing for in-office / work from home flexibility, generous vacation, personal and volunteer days Employee Resource Groups support an inclusive workplace for everyone and promote community engagement Competitive compensation packages including health and wellbeing benefits, retirement savings plans, parental leave, and family building benefits Educational resources, matching gift, and volunteer programs

Requirements

Previous relevant experience as a Personal/ Executive Assistant within the finance industry
Solid organisational skills with a focus on complex diary management
Strong attention to detail and ability to communicate clearly, concisely and confidently
Discretion and ability to handle sensitive matters confidentially at all times
Ability to prioritise, work under pressure and multi-task and ability to take initiative and be resourceful when finding solutions for their bankers

Nice To Haves

Excellent communication skills, both written and oral
High attention to detail and a passion for quality
Ability to work well under pressure in a fast-paced environment
Good interpersonal skills and the ability to build relationships with a broad range of stakeholders; team player, supporting colleagues & peers where necessary
Self-motivated and proactive in identifying areas for improvement

Responsibilities

Coordinating complex calendars and schedules for senior bankers to ensure effective time management and prioritisation of engagements where necessary
Facilitating travel plans of all team members with minimal disruption, including planning, and booking detailed travel itineraries (flights, hotels and visas), organising travel meetings and reimbursement of travel expenses
Coordinating the submission of business expenses for personal remittance in a timely fashion
Run point on setting up meetings across multiple time zones, booking rooms, organising passes and coordinating catering where necessary to ensure events are able to run without disruption
Drafting communication documents and other correspondence
Working with other assistants where necessary to ensure support needs are covered during short-term absences