Administrative Assistant

Fairway Lawns, LLC•Town of Southampton, NY

12d•$20 - $25•Onsite

About The Position

Sterling Tree and Lawn is a lawn care company that has close to 30 years of highly specialized knowledge and experience with Long Island landscaping. Our team includes trained certified tree specialists, lawn technicians, and gardeners. The Administrative Assistant plays a vital role in ensuring the smooth and efficient operation of the company's office space. This position involves a diverse range of responsibilities that contribute to the overall effectiveness and organization of the company. The Administrative Assistant collaborates with various teams and departments to provide essential administrative support such as record-keeping, data entry, and other means of information sharing that allows the office to operate efficiently and productively.

Requirements

Associate or bachelor's degree in business administration or related field is preferred
Proficiency in a Microsoft Office Suite (Outlook, Excel, Word, SharePoint, PowerPoint)
Proven experience in administrative or office management roles
Strong organizational and multitasking skills, with keen attention to detail
Excellent communication skills, both written and verbal
Ability to work independently and collaboratively in a fast-paced environment
Discretion and the ability to handle confidential information appropriately
Problem-solving aptitude and a proactive approach to tasks
Valid driver’s license required
Strong attention to detail - achieves thoroughness and accuracy when accomplishing a task through concern for all the areas involved, which requires little to no checking; provides information in a usable form and on a timely basis to others who need to act on it; documents important details in messages or communications so the details are not lost or forgotten
Strong organization and communication skills - propensity to efficiently organize multiple facets of the business and effectively communicate, both in writing and verbally, across all parts of the organization (upstream, downstream and among peers); collaborates with leadership both within and outside HR, including their-party consultants and vendors
Proactive self-starter and ability to move with urgency - willingness to think proactively, dig in on issues, as they arise and move with urgency to resolve them
Results-oriented mentality and willingness to be “hands on” - ability to assume ownership of initiatives, projects, processes, etc. to drive successful business and financial outcomes across the entire business as it relates to benefits, leaves and payroll
Confidentiality – keeps all information and knowledge gained in the position confidential; speaks with direct supervisor and other lead team members only in regard to any company information
While working in an office setting, sitting at a desk and working on a computer, typing
Sometimes required to stand for certain periods of time
Specific abilities required by this job include close and distant vision as well as the ability to hear normal conversation and respond, either verbally or in writing, to accurately convey detail and/or instructions
Must be able to lift up to 20 pounds at times

Responsibilities

Oversee day-to-day office operations, including maintaining a clean and organized workspace, ordering supplies, and managing office equipment such as copiers, computers, phones, etc.
Coordinate office maintenance and repairs as needed to ensure a safe and comfortable working environment
Prepare and distribute documents, memos, and reports, ensuring accuracy and confidentiality
Direct guests and vendors to appropriate locations within the office
Answer any business-related inquires or direct to appropriate locations over the phone and via email
Escort guests to appropriate locations for meetings and interviews
Maintain accurate and organized records, contracts, facility vendors and other essential documents
Develop and maintain a systematic filing and document retrieval system for easy access to information
Plan and coordinate company events, meetings, workshops, and conferences, ensuring all logistical details are in place
Collaborate with teams to execute successful events that align with company culture and objectives
Address day-to-day administrative challenges and proactively identify opportunities for process improvement
Assist in resolving administrative issues and discrepancies in a timely manner