Administrative Assistant/HS

Young Womens Christian Association•Normandy, MO

18d•Hybrid

About The Position

The YWCA of Metropolitan St. Louis (YWCA) has been serving the community for over 120 years, offering essential services to women and families. YWCA is the largest provider of Head Start services in Missouri, operating 8 centers and 11 partner sites, and holds the National Program of Excellence accreditation. This role provides administrative support for the effective management of Central Office/Center business affairs to support the program. The YWCA offers a meaningful work environment, opportunities for professional development, work-life balance with flexible scheduling and paid time off, competitive benefits including health, dental, vision, and retirement plans, and the chance to make a community impact.

Requirements

Knowledge of diverse computer software applications (Windows operating system, Microsoft Office Suite, Office 365, Adobe Acrobat, database applications).
Knowledge and understanding of basic clerical practices.
Knowledge of standard office equipment.
Organizational skills to successfully manage duties and work assignments with limited supervision.
Ability to problem-solve.
Effective verbal and written communication and interpersonal skills.
Ability to create and edit documents using the Microsoft Office Suite.
Strong customer service skills.
Ability to work successfully on a team and individually.
Exhibit professionalism.
Ability to work with a diverse population.
High school education and two years or more work experience in managing an office of comparable complexity to the Head Start Program.

Responsibilities

Provide administrative support necessary for the effective management of Central Office/Center business affairs in matters pertaining to the overall support of the program.
Edit, format, and create various typing projects.
Establish a system for making timely purchases for the replenishment of equipment and office supplies.
Establish when to contact vendors for the servicing and maintenance of office equipment.
Assure the professional, accurate, and timely processing of all assigned work orders, requisitions, purchase orders, check requests, and other documents pertaining to operations.
Provide clerical support to Internal Operations Associate Administrator, Program Director, Administrators, Center Managers, and Specialists for the effective and efficient operation of the Head Start program.
Maintain all assigned filing requirements in a manner to allow timely retrieval of information as needed.
Support all business functions and special events conducted to support program effectiveness.
Support in establishing, implementing, and the evaluation of office procedures to assure maximum efficiency of office functions.
Diagnose potential problems and exercise decision making when appropriate.
Keep abreast of all policies, procedures, and practices pertaining to the operations of the Head Start program.
Provide receptionist duties as assigned.