Administrative Assistant

BRR Architecture•Overland Park, KS

15d•Onsite

About The Position

The Administrative Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks.

Requirements

Associates degree required; Bachelors degree in related field preferred.
3 to 5 years experience in an administrative role.
A valid drivers license is required.
Excellent verbal and written communication skills.
Strong interpersonal and customer service skills.
Proficient in Microsoft Office Suite or related software.
Exceptional organizational skills and attention to detail.
Understanding of clerical procedures and systems such as recordkeeping and filing.
Ability to work independently.
Good time management and multi-tasking skills.
Ability to resolve complex design and communication issues.
Strong analytical skills.
Must be able to work well with all levels of teammates.

Nice To Haves

Bachelors degree in related field preferred.

Responsibilities

Maintains filing systems as assigned.
Retrieves information as requested from records, email, and other related documents; prepares written summaries of data when needed.
Responds to and resolves administrative inquiries and questions.
Coordinates authorization of team and consultant site visits for client.
Runs weekly reports for projects and distributes to the team.
Coordinates/manages access to project management system for team.
Manages team access to client portal.
Updates project schedule in client portal and internal project management system.
Organizes distribution of plans to AHJs for permit submittal.
Facilitates the submittal and review process with the internal project team.
Facilitates change orders process with client.
Submits, tracks, and distributes approvals to internal and external stakeholders.
Performs data input and updates into databases, spreadsheets and digital systems.
Performs other related duties as required and assigned.