Administrative Assistant

International Shoppes LLC•Honolulu, HI

18d•$0 - $30•Onsite

About The Position

We are proud to operate across some of the nation's busiest and most dynamic airports, serving travelers from coast to coast. Our current locations include New York’s John F. Kennedy International Airport (JFK) in Terminals 1, 4, and 5; Washington Dulles International Airport (IAD) in Terminal B; Baltimore/Washington International Thurgood Marshall Airport (BWI) in Concourse A-B; Bradley International Airport (BDL) in Connecticut’s Main Terminal; and Houston’s George Bush Intercontinental Airport (IAH) in Terminal D. As part of our continued growth and expansion, we are excited to welcome several newly acquired operations to our network, including Daniel K. Inouye International Airport (HNL) in Honolulu, Kahului Airport (OGG) in Maui, and additional operations at JFK Terminal 4. This expanding footprint reflects our commitment to delivering exceptional service in premier travel destinations across the United States. With a presence spanning major metropolitan hubs and world-renowned island gateways, we are excited about the future and the opportunities ahead for both our team members and the travelers we serve. HAWAII APPLICANTS ONLY. This position provides advanced administrative support to our various categories.

Requirements

Minimum of 2 years supporting a department or a team within administrative/clerical role required.
Proficiency in MS Word, MS Power Point and Excel (Pivot Table, V lookup).
Strong organizational skills, attention to detail and ability to meet deadlines.
Strong written and verbal communication skills.

Responsibilities

Serves to facilitate any general administrative related issues for various categories.
Develops and maintains the required Excel based reports (ex: inventory, allocations, transfer orders, other relative to the business.)
Executes special projects and performs other department related functions as required or directed.
Full ownership of, discretion, and use of independent judgment with respect to all data entry responsibilities as they pertain to purchase orders, POS, price changes and daily sales information.
Acts as liaison between buying line and store line for all store visits
Cross-referencing invoices to POs as received
Exercises independent initiative to ask questions and effect changes.
Communicate effectively and professionally as needed with vendors (ex: tester requests, pricing/availability reports)
Responsible for sku maintenance, with direction from buyers, to include updating product description, cost and retail.
Promotional support – setting up promotions in system and run performance reports monthly.
Works with Buyers to determine changes to store allocations.
Assists Buying teams with store openings