Administrative Assistant

The Pennsylvania State University•University Park, FL

About The Position

The Department of Plant Pathology and Environmental Microbiology is seeking an Administrative Assistant. The successful candidate will be responsible for assisting the Administrative Coordinator in managing budgets for general funds, research grants, contracts, and endowments. This role involves grant management functions, monitoring budgets, tracking financial transactions, and assisting with reports and audits. The position also provides administrative and operational support to faculty, including investigating and managing transactions, supporting ticket submissions, and initiating financial transactions. Additionally, the Administrative Assistant will provide administrative support for seminar activities, faculty candidate visits, speaker arrangements, and assist with facilities and onboarding tasks.

Requirements

Exemplary organizational, interpersonal, communication, and writing skills.
Meticulous attention to detail and ability to manage multiple tasks efficiently and accurately.
Ability to work independently as well as be part of the team.
If filled as Administrative Assistant - Senior Support, requires Associate Degree and 4+ years of relevant experience; or an equivalent combination of education and experience accepted.
If filled as Administrative Assistant - Intermediate Support, requires General Equivalency Diploma (GED) or High School (HS) and 2+ years of relevant experience.
Applicants must be authorized to work in the U.S.

Responsibilities

Assist Administrative Coordinator in managing budgets for general funds (start up, RIF, gift funds), research grants, contracts, and endowments for the department.
Assist with various grant management functions in collaboration with the administrative coordinator and college research team including budget revisions, nocost extensions, etc., as needed.
Monitor budgets, track financial transactions and assist with reports and audits for the department head, administrative manager and faculty as needed.
Provide administrative and operational support for faculty.
Investigate and manage transactions upon request from faculty.
Support faculty in submitting and managing tickets.
Assist with initiating financial transactions.
Provide administrative support: organization of seminar activities and faculty candidate visits; main contact for speaker arrangements; support facilities and onboarding tasks.