Administrative Assistant

Martin Midstream Partners L.P.•Driver, AR

67d

About The Position

The administrative assistant will handle information requests, and perform clerical functions such as preparing correspondence, invoicing, billing, receiving visitors, arranging conference calls, and scheduling meetings. Prepare and maintain purchase orders, purchase agreements and master filing system Takes phone messages or visitor messages and delivers to appropriate individual Process accounts payable and provide customer invoicing Greets visitors to the office and directs them to the appropriate individual Compose and type statistical reports including tables and text using spreadsheet software Monitors office supplies in area Makes copies, collects and staples materials as requested Oversee account coding and check requests Schedules and coordinates meetings and events, makes travel arrangements and conference reservations Perform all other special projects and duties as assigned Attend scheduled shift regularly and punctually Manage phone and fax communication; answer telephone and provide information/assistance route calls to appropriate staff member Train office personnel so that all duties are maintained continuously

Requirements

Requires attention to detail
Strong organizational skills
Ability to multi-task
Ability to work independently
Proficiency with PC applications (10 key, Excel, Word)
High school diploma or equivalent and one year experience

Responsibilities

Handle information requests
Perform clerical functions such as preparing correspondence, invoicing, billing, receiving visitors, arranging conference calls, and scheduling meetings
Prepare and maintain purchase orders, purchase agreements and master filing system
Take phone messages or visitor messages and delivers to appropriate individual
Process accounts payable and provide customer invoicing
Greet visitors to the office and directs them to the appropriate individual
Compose and type statistical reports including tables and text using spreadsheet software
Monitor office supplies in area
Make copies, collects and staples materials as requested
Oversee account coding and check requests
Schedule and coordinate meetings and events, makes travel arrangements and conference reservations
Perform all other special projects and duties as assigned
Attend scheduled shift regularly and punctually
Manage phone and fax communication; answer telephone and provide information/assistance route calls to appropriate staff member
Train office personnel so that all duties are maintained continuously