Administrative Assistant

Recor Medical • Palo Alto, CA

14d • $55 - $61 • Onsite

About The Position

At Recor Medical, we are pioneering Ultrasound Renal Denervation (uRDN) therapy to treat hypertension, the leading cardiovascular risk factor in the world. With our Paradise™ uRDN System, we’re on a mission to provide the millions of people who suffer from hypertension with a non-drug and minimally invasive option to lower their blood pressure. Join us on our journey and make a meaningful impact on the lives of people around the globe. The Administrative Assistant (“AA”) reports directly to the Chief Medical Officer (CMO) and will provide a full range of administrative support to leverage and maximize the CMOs productivity including support of direct reports as required. Additionally, the AA will support up to 3 leaders including the General Manager of North America (duties include but not limited to calendar management, expense reporting and, such other meetings as requested); the VP, Marketing and Market Access (duties include but not limited to P.O. support, travel and payment arrangements for customers and on-site event logistic support ) and other functional leaders as needed. The AA is primarily responsible for the organization, prioritization, and overall management of the CMO’s dynamic meeting and travel schedule. The AA will serve as a liaison between internal and external customers, executive management, and outside organizations. This position requires an experienced, confident, intellectually curious, tech-savvy, confidential, and accountable executive administrator who is a strong team player. This AA is comfortable working at a fast pace, in an informal people-oriented environment, with high attention to detail, process, and quality, and is inspired to participate in a medical/scientific company whose mission is to help fill a significant global unmet medical need.

Requirements

• Bachelor’s degree and minimum 5(+) years of Executive support (C-Suite support preferred).
• Prior experience supporting a senior executive in a fast-growth tech start-up, biotech or medical device environment preferred; prior knowledge of working in a global company across time zones an advantage
• Strong organizational and time management skills
• Excellent communication skills
• Proficiency in Microsoft Office Suite (PowerPoint; Word; Excel; Outlook)
• Ability to work independently and proactively
• Strong problem-solving skills
• High level of professionalism and discretion
• Experience with travel booking or expense reporting software
• Able to work onsite at the Palo Alto Headquarters

Responsibilities

• Work closely with the CMO on to-do lists and help execute priorities.
• Review and prioritize the CMO’s emails/day as required. Flag is the most important item for her attention. Respond as appropriate, re-route or file in appropriate folders.
• Calendar / Meeting Management
• Update KPIs and Dashboards; participate in departmental meetings as required by CMO or designee; minute meetings as requested; keep appraised of projects, priorities and follow up on assigned action items
• Serve as liaison with the executive team; assist with internal and external communications.
• Proactively schedule and plan all weekly, monthly and management meetings
• Make travel and hotel arrangements, register for conferences.
• Assist in the assembly of appropriate materials to prepare the CMO for the meetings; distribute materials, follow up on outstanding items, compile briefing documents, etc.
• Plans and coordinate, all logistical aspects of the CMO’s travel arrangements (ground and air transportation services, hotel and restaurant reservations).
• Prepare a detailed itinerary for trips.
• Process expense report.
• Additional duties and responsibilities to be agreed by leaders with approval of the CMO

Benefits

• Patient safety and compliance are at the heart of everything we do.
• Employment for all field-based roles is contingent upon successfully completing a pre-employment background check and/or drug screen.
• Employees in certain field-based roles will be issued a personal dosimetry badge to monitor occupational exposure and are required to wear it in accordance with company policy and applicable regulatory standards.
• Respecting your privacy is an essential part of the Company’s privacy program and we are committed to the proper handling of Personal Information collected or processed in connection with an Applicant’s application for employment, a Contract Worker’s work, or a Former Employee’s employment at Recor.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior