Administrative Assistant - 4994

BronxWorks•New York, NY

11d

About The Position

BronxWorks helps individuals and families improve their economic and social well-being. From toddlers to seniors, we feed, shelter, teach, and support our neighbors to build a stronger community. In all aspects of our work, we strive for the highest ethical and performance standards and are guided by the belief that people are to be treated with dignity and respect regardless of their present situation or past experiences. Across our 60+ locations, we provide programs in a variety of service areas, including workforce development, children, youth, families, seniors and homeless prevention. The BronxWorks SNAP Nutrition Education and Obesity Prevention (SNAP-Ed) Program aims to promote health and prevent and/or postpone the onset of diet-related diseases amongst the SNAP population of the Bronx by providing nutrition education and obesity prevention services. We will focus heavily on Bronx CDs 1-6, including: (1) children in grades 1-5 and (2) adults and caregivers with children ages 2 through 18. The program includes conducting evidence-based nutrition education courses and workshops, food demonstrations, grocery store tours, operating two youth-led farms stands, and implementing healthy bodega store interventions to increase access to healthy food in Bronx neighborhoods. The program also includes the implementation of the CATCH Kids Club program at five school-aged after school program sites.

Requirements

High school diploma or equivalent credentials required, an Associate's Degree preferred.
A minimum of one year of administrative work experience preferred.
Proficiency in English required; proficiency in a second language preferred.
Strong oral and written communication, time management and organizational skills are necessary.
Proficiency in Microsoft Office suite and other standard business technology is required.
Experience working as part of a team preferred
Places value on cultural awareness in a multi-ethnic community

Responsibilities

Provide administrative support to the SNAP-Ed team
Assist with operating farm stands and implementing the BronxWorks Shop Health bodega interventions
Manage PAF requests, including preparation, submission to Finance and follow-up
Secure necessary back-up documents such as original receipts, sign-in attendance sheets etc. to ensure complete PAF requests are submitted to fiscal for processing.
Utilize Nexonia and Intact to process purchase requests.
Troubleshoot, address issues and expedite corrective actions in a timely manner.
Support Community Health Programs by coordinating with Finance Department on Payroll related issues. Retrieve payroll and distribute paychecks every two weeks.
Provide general clerical support, including ordering supplies, filing, scanning, word processing, typing, photocopying and sorting mail.
Answer telephones, take messages and direct calls to appropriate parties.
Report to, and meet with, supervisor monthly.
Complete program reports monthly or more frequently as required.
Assist with special projects as assigned.
Perform additional duties as assigned by supervisor.