Administrative Assistant

The US Oncology Network•Wichita, KS

1d•Onsite

About The Position

The Cancer Center of Kansas (CCK) is seeking a full-time, on-site Administrative Assistant to join our team in our Wichita, KS offices. The typical work week is Monday through Friday, 8:30 AM – 5:00 PM with no major holidays, no on-call and no weekends. CCK delivers quality, personalized cancer care to communities across the state. Our physicians and staff treat patients in over 18 locations throughout the state. Our management and physician teams continue to be recognized in our communities for Excellence in Healthcare! With our mission in mind, we value each and every employee for their life-saving expertise and the role they play in making our patients’ lives as easy and comfortable as possible. Our employees are our most valuable resource. They help us create and continue to deliver on our mission. In CCK’s partnership with the US Oncology Network, one of the nation’s largest networks of community-based oncology physicians dedicated to advancing cancer care in America and supported by McKesson Corporation, we are able to extend an extremely competitive offering of benefits to employees.

Requirements

High School diploma or equivalent is required.
Experience working in a professional office environment.
Excellent verbal and written communication skills.
Strong proofreading and editing skills, including grammar, spelling, formatting, and readability.
Exceptional organizational and time-management skills.
Strong attention to detail and commitment to accuracy.
Ability to exercise sound judgment, discretion, and independent decision-making.
Ability to follow oral and written instructions and maintain effective working relationships.
Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
Proficiency with Adobe Acrobat and other web-based software applications.
Ability to learn and effectively utilize electronic record systems, databases, and administrative software.
Knowledge of standard office practices and equipment.
Ability to maintain professionalism and confidentiality in all interactions.

Nice To Haves

Associate degree; or equivalent combination of education and experience is preferred.

Responsibilities

Provide administrative support as assigned.
Compile and review data; draft initial versions of documentation, memos, presentations, and slide decks; and route materials for final review, refinement, and submission.
Monitor general administrative inboxes; organize and prioritize communications; and assist with drafting responses, escalating items, and entering data as needed.
Review and cross-reference calendars to identify conflicts, scheduling concerns, and priority items.
Maintain digital records for the administrative team, ensuring data is accurately entered, organized, and accessible to support leadership and organizational projects.
Answer telephones, screen and direct calls, take accurate messages, and respond professionally to routine inquiries.
Provide administrative follow-up on assigned projects, tasks, and action items.
Assist with special projects, research initiatives, audits, and departmental programs.
Compile data and prepare reports, summaries, presentations, and other supporting materials.
Assist with tracking project statuses, maintaining task lists, and proactively following up to ensure timely completion of assignments.
Assist with the implementation and ongoing administration of organizational initiatives.
Assist with updating organizational forms, templates, and administrative tools to improve workflow efficiency and consistency.
Assist with content updates, marketing and public relations initiatives, and organizational communications as assigned.
Maintain strict confidentiality of patient, employee, provider, company proprietary, confidential, and legally privileged information.
Support compliance activities, audits, and documentation requirements as assigned.
Demonstrate an understanding of privacy and confidentiality requirements, including HIPAA-related responsibilities, when applicable.
Perform other duties and responsibilities as assigned.