Administrative Assistant to VP

Northrop Grumman • McLean, VA

3d • $79,100 - $131,900 • Onsite

About The Position

Northrop Grumman Space Systems Engineering is seeking an Administrative Assistant to support the Vice President of Engineering and the broader leadership team. The position is based at the company’s Colshire office in McLean, Virginia and requires on-site support daily. The role provides high-level administrative and operational support, including managing complex calendars, coordinating senior-level meetings and events, preparing executive communications and presentations, and serving as a key contact for internal and external stakeholders.

The successful candidate is proactive, highly organized, able to exercise sound judgment, and capable of managing competing priorities in a fast-paced environment while maintaining strict confidentiality. The role partners with executive leadership assistants in support of Space Systems sector goals and requires working with minimal supervision, flexibility, agility, and excellent follow-through.

The primary-level salary range is $79,100 to $131,900. Depending on the position, employees may be eligible for overtime, shift differential, and a discretionary bonus. Benefits include health insurance coverage, life and disability insurance, a savings plan, company-paid holidays, and paid time off for vacation and/or personal business.

Requirements

• High school diploma or equivalent and 8 years of additional education and/or related experience.
• Experience organizing, maintaining, and deconflicting schedules, meetings, and travel arrangements.
• Demonstrated experience with Microsoft Office Suite, including Word, PowerPoint, Outlook, and Excel.
• United States citizenship.
• Ability to obtain and maintain a U.S. Government Top Secret clearance and SCI access/approval.

Nice To Haves

• Associate degree.
• Experience supporting C-suite or VP-level leaders in a large, matrixed organization.
• Experience with Concur, ITRIP, iBuy, or NG ServiceNow.
• Experience reviewing and editing written material for correct spelling and grammar.

Responsibilities

• Manage complex calendars, schedule meetings, resolve conflicts, and ensure the executive has preparation time and materials.
• Coordinate domestic and international travel, including itineraries, transportation, lodging, and changes.
• Plan and support leadership meetings, town halls, and other events, including agendas, materials, logistics, minutes, and follow-up actions.
• Prepare, edit, and format correspondence, reports, presentations, and other executive-level documents accurately and professionally.
• Screen, prioritize, and route incoming emails, calls, and requests; respond on behalf of the executive when appropriate and escalate issues as needed.
• Track and support completion of action items, deadlines, and recurring deliverables for the executive and leadership team.
• Process and reconcile expense reports, purchasing requests, and other administrative transactions in accordance with company procedures.
• Maintain organized electronic and paper files and records for retrieval and records-management compliance.
• Handle sensitive and confidential information with integrity and judgment.
• Partner with executive leadership assistants in support of Space Systems sector goals.

Benefits

• Health insurance coverage
• Life insurance
• Disability insurance
• Savings plan
• Company-paid holidays
• Paid time off (PTO) for vacation and/or personal business
• Potential eligibility for overtime, shift differential, and a discretionary bonus

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED