Administrative Assistant

SEIU 775•Seattle, WA

3d•Hybrid

About The Position

The Administrative Assistant works in the department(s) in which they are hired, and works closely with Union officers, management staff, and staff of other departments and partner organizations. The Administrative Assistant’s primary responsibility is managing, coordinating, and overseeing administrative duties supporting a large, diverse team. This position ensures the team is organized and running efficiently.

Requirements

Three (3) years of related experience in the areas of office management, including responsible administrative work supporting high-level management or executives.
One (1) year of experience in an Accounting & Finance environment
Experience in use of databases, Adobe, Intermediate Excel – including Pivot tables – Word, PowerPoint, and other Microsoft programs.
Business writing ability in English.
Experience or willingness to develop proficiency in use of interactive programs and our member database (Unionware and/or Salesforce).
A general understanding of the payroll cycle
Proficiency in developing and maintaining SharePoint sites, forms, and Outlook calendars as needed.
Ability to receive direction and instruction from the department directors and managers, as well as Union officers, Union or partnership leaders and staff, and employers as needed.
High level of integrity and discretion in handling confidential and sensitive information.
Superior attention to detail, great organization and prioritization skills, and the ability to meet tight deadlines while juggling multiple critical requests.
Positive, proactive, and able to exercise great judgment.
Ability to work effectively with minimal supervision.

Nice To Haves

Fluency in language(s) in addition to English, preference for native speakers.
Experience in Union, human services referral and information program, and social justice organizations.

Responsibilities

Provide a wide range of administrative tasks, office, and clerical support for the Finance department
Perform event and meeting planning for retreats, conferences, and other meetings, including all aspects of meeting logistics, turn-out, and preparation, such as scheduling, venue planning, travel, materials production, vendor relations, and staff support for event
Periodical field work to support Member payroll function
Personal assistance, including preparation and management of expense records for department staff and Union members
Assistance with troubleshooting phone or computer problems, including initiating and managing IT support tickets
Provide calendar management for department director(s)
Maintain accurate written and digital records
Coordinate timecard collection with the appropriate teams, as well as other payroll support tasks
Word processing/mail merge
Draft correspondence and reports
Create and analyze spreadsheets and presentations
Produce daily, weekly, and monthly reporting
Gather and organize Member new hire paperwork
Travel for days at a time may be required
May be required to do political work for candidates and member political education as part of job duties.
Other duties as assigned.