Administrative Assistant

Aston Carter • Pittsburgh, PA

2d • $30 - $30 • Onsite

About The Position

We are seeking a detail-oriented Administrative Support Specialist to provide support daily operations. This role collaborates closely with Managers to ensure the accurate documentation and processing of invoices and efficient handling of administrative tasks.

Requirements

• High School Diploma Required
• 1–3 years of administrative or office support experience
• Experience with invoice processing, accounts payable support, or data entry preferred
• Strong attention to detail and accuracy in handling documentation
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Excellent verbal and written communication skills

Responsibilities

• Support manager by processing and managing incoming vendor invoices
• Review and verify invoice documentation by comparing submitted invoices against supporting paperwork to ensure accuracy and completeness
• Accurately enter and submit invoices for approval and payment processing
• Maintain organized records and documentation related to invoices and transactions
• Perform general administrative duties including filing, data entry, answering phones, and managing correspondence
• Communicate effectively with internal teams to resolve discrepancies or questions related to invoices

Benefits

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

What This Job Offers

• Career Level: Mid Level
• Education Level: High school or GED