Administrative Assistant
VANE BROTHERS•Baltimore, MD
•$21 - $26•Onsite
About The Position
The Administrative Assistant supports daily operations including customer communications, order processing, and coordination of shipping and purchasing functions. This role is ideal for someone organized, detail-oriented, and customer-focused.
Requirements
- High school diploma or equivalent
- 1–3 years administrative/customer service experience
- Strong communication skills
- Proficiency in Microsoft Office (Excel, Outlook, etc.)
- Detail-oriented and organized
Nice To Haves
- Experience in maritime, warehouse or industrial environment
- Experience with order processing or ERP systems
- Familiarity with shipping/receiving workflows
Responsibilities
- Respond to customer inquiries via phone and email
- Prepare and submit customer quotations
- Generate and process customer orders
- Coordinate shipping and receiving activities
- Create and submit purchase orders
- Maintain accurate records and archives
- Assist with audits (e.g., class society documentation)
- Provide competitive pricing support
- Follows all company policies and procedures
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
