223780 Administrative Assistant- Chandler, AZ

Canon Recruiting Group•Chandler, AZ

1d•Hybrid

About The Position

We're seeking an experienced Administrative Assistant to support executives and teams in a fast-paced corporate environment. This is a highly visible role responsible for keeping day-to-day operations running smoothly while providing exceptional administrative and organizational support. If you're detail-oriented, thrive in a collaborative environment, and enjoy managing multiple priorities, we'd love to hear from you!

Requirements

3+ years of administrative or executive support experience in a corporate environment
Strong organizational and multitasking skills
Excellent written and verbal communication
High level of professionalism and confidentiality
Experience supporting executives or multiple business leaders
Ability to work independently while collaborating across teams
Proficiency with Microsoft Office (Outlook, Excel, PowerPoint, Teams)

Nice To Haves

Concur
Microsoft Teams
Visitor registration systems
GEPSmart
MyFacility
Office supply management
Event planning and meeting coordination
Executive travel coordination

Responsibilities

Provide administrative support to executives and business teams
Coordinate calendars, meetings, and conference room logistics
Support new hire onboarding, including workspace setup, equipment ordering, badge access, and orientation logistics
Plan and coordinate onsite meetings, leadership events, and team offsites
Arrange business travel, including flights, hotels, ground transportation, and reservations
Process expense reports using Concur
Coordinate visitor access and building entry
Maintain shared documents, trackers, and administrative records
Order office and pantry supplies
Partner with vendors and internal teams to ensure smooth office operations
Anticipate scheduling conflicts and proactively resolve administrative challenges