Part-Time: Administrative Assistant Manufacturing & Transportation Division

Kentucky Community and Technical College System•Florence, KY

9d•Onsite

About The Position

The Part-Time Administrative Assistant provides comprehensive administrative and operational support to the Manufacturing and Transportation divisions. The role supports scheduling, reporting, and student- and faculty-facing processes to ensure smooth academic operations.

Requirements

Associate's degree or equivalent
1–2 years of administrative, clerical, or office support experience
Ability to work independently with minimal supervision
Strong organizational skills and attention to detail
Ability to manage multiple priorities and meet deadlines in a fast-paced environment
Effective verbal and written communication skills
Demonstrated ability to work collaboratively with diverse student populations, faculty, and staff
Proficiency in Microsoft Office applications, including Excel, Outlook, Teams, SharePoint, Word, and Forms
Ability to handle confidential and sensitive information with discretion

Nice To Haves

Prior administrative or clerical experience
Experience working in a community college, higher education, or workforce training environment
Familiarity with academic scheduling systems, reporting tools, or student information systems

Responsibilities

Process CourseDog schedule changes and course cancellations in accordance with established procedures
Notify students and advisors and assist with student moves as needed
Conduct initial review and cleanup of upcoming semester schedules
Prepare weekly live class count reports, including analysis of enrollment trends and low-enrollment courses
Generate faculty load reports and identify potential overloads
Complete additional reporting tasks as assigned
Assist with book ordering and maintain division records
Manage and respond to inquiries in the Manufacturing & Transportation inbox
Maintain Microsoft Bookings pages
Coordinate logistics for meetings and events
Monitor division budgets and manage office supply inventory under supervision
Perform other duties as assigned