Administrative Assistant
HCI GROUP INC•Tampa, FL
•Onsite
About The Position
Experienced, ultra-professional Administrative Assistant needed to support three executive team members at a stable and successful insurance company by providing exceptional service to enhance the effectiveness of these executives as well as representing them and the company in a professional manner. This position will have a variety of duties and is suited for someone who enjoys special projects and occasional new assignments.
Requirements
- Must have strong skills in MS Outlook, Word, Excel, and PowerPoint with the ability to create correspondence, reports, and presentations from inception
- Exceptional written and verbal communication skills
- Professional appearance and demeanor at all times
- Strong interpersonal skills
- Able to skillfully represent the company in a positive and professional manner
- Strong attention to details and accuracy
- Able to prioritize tasks and meet deadlines
- Flexible in a fast-paced, ever-changing environment
- Associate's Degree required.
- 3+ years directly supporting executives in a support capacity preferred.
Nice To Haves
- Bachelor's Degree highly preferred.
Responsibilities
- Maintains appointment calendar and schedule by planning and scheduling meetings, conferences, and teleconferences.
- Coordinates meeting preparation with room reservations, set-up, and catering
- Acts as a point of contact and “gatekeeper” of the executive offices
- Books travel, confirms itineraries, and arranges ground transportation and hotel accommodations
- Conserves executive's time by reading, editing, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications
- Establishes daily priorities and ensures that matters of sensitivity are carried out with absolute discretion and confidentiality
- Welcomes Board members, shareholders, investors, and other guests and by greeting them, in person or on the telephone; answering or directing inquiries
- Keeps and maintains historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions
- Ability to work from other offices in Tampa as needed
- Other duties as assigned by supervisors
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
