Administrative Assistant

Circle•San Francisco, CA

49d•$34 - $46•Remote

About The Position

Circle is a financial technology company at the epicenter of the emerging internet of money, where value can finally travel like other digital data - globally, nearly instantly and less expensively than legacy settlement systems. This ground-breaking new internet layer opens up previously unimaginable possibilities for payments, commerce and markets that can help raise global economic prosperity and enhance inclusion. Our infrastructure - including USDC, a blockchain-based dollar - helps businesses, institutions and developers harness these breakthroughs and capitalize on this major turning point in the evolution of money and technology. What you'll be part of: Circle is committed to visibility and stability in everything we do. As we grow as an organization, we're expanding into some of the world's strongest jurisdictions. Speed and efficiency are motivators for our success and our employees live by our company values: High Integrity, Future Forward, Multistakeholder, Mindful, and Driven by Excellence. We have built a flexible and diverse work environment where new ideas are encouraged and everyone is a stakeholder. What you'll be responsible for: As an Administrative Assistant at Circle, you'll provide proactive, high-quality administrative and operational support to members of senior leadership and their teams. You'll manage complex calendars, coordinate travel, organize events and offsites, and ensure smooth day-to-day operations across departments. This role requires exceptional judgment, discretion, and the ability to anticipate needs before they arise. Success in this role means managing multiple priorities with speed, precision, and professionalism in a dynamic, fast-paced, and globally distributed environment. As Circle continues to scale, this position offers meaningful opportunities for growth.

Requirements

2+ years of administrative, leadership support, or similar experience in a fast-paced, technology-driven, or global company environment.
Proven ability to manage multiple priorities, stay detail-oriented under pressure, and execute with precision and accountability.
Exceptional written and verbal communication; comfortable with leadership-level interaction and cross-functional collaboration.
Ability to handle sensitive and confidential information with professionalism.
Self-starter with strong problem-solving skills and a proactive, can-do attitude; thrives in ambiguous and evolving environments.
Strong interpersonal skills and eagerness to contribute to a positive and inclusive team culture.
Comfortable working effectively in a remote working environment, and supporting distributed teams and remote collaboration across multiple time zones.
Familiarity with generative AI models (ChatGPT, Gemini, etc.) and prompt development.

Nice To Haves

Experience supporting multiple senior leaders at a public technology company.
Exposure to or interest in fintech, crypto, blockchain, or other highly regulated industries.
Familiarity with international travel coordination and global team operations.
Experience contributing to or managing team events, meetings, or offsites.
Experience/familiarity with Slack, Apple MacOS and GSuite.

Responsibilities

Managing and optimizing complex calendars across multiple time zones, prioritizing meetings and anticipating scheduling conflicts.
Coordinating domestic and international travel logistics, itineraries, and expense reports for senior leadership.
Partnering closely with cross-functional team members to support company-wide events, leadership meetings, and offsites.
Assisting in the preparation and coordination of meeting materials such as presentations, reports, and spreadsheets.
Maintaining organization across projects, documentation, and communications to ensure timely follow-up and execution.
Serving as a point of contact and liaison between departments and external partners with professionalism and discretion.
Supporting onboarding logistics for new hires and helping maintain smooth team operations.
Contributing to special projects and initiatives that enhance team efficiency, culture, and operational excellence.

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