Administrative Assistant

Alzheimer's Association Careers•Omaha, NE

26d•Hybrid

About The Position

The Administrative Assistant provides essential administrative support to the Alzheimer’s Association – Nebraska and South Dakota Chapters. This role supports the Executive Director, Program Directors, Public Policy Directors, Development Director, managers, and other staff as needed. Additionally, this person is responsible for assisting in the management of chapter volunteers and events.

Requirements

Associate’s degree or equivalent experience required.
Two years or more of experience as an administrative assistant, office manager, or similar required.
MS Office proficiency and ability to master CRM and other applications as necessary.
Organizational and problem-solving skills.
Positive attitude and willingness to help.
Work effectively with volunteers, staff, external contacts and diverse populations.
Self-sufficient worker with strong initiative and intuition.
Ability to prioritize and manage multiple priorities and maintain detailed records.
Communicate effectively in person, in writing, and electronically to a variety of audiences.
Analyze information and make timely, appropriate decisions.
Ability to lift and move up to 35 pounds.
Must possess valid driver’s license, good driving record, access to reliable vehicle and proof of automobile insurance.

Responsibilities

Provide administrative and logistical support for the Development Team for the Walk to End Alzheimer’s, Do What You Love to End ALZ and other chapter events.
Assist the Program Directors in supporting Chapter volunteers.
Help manage volunteer databases.
Support Development team in tracking sponsorship contributions and fulfillment needs.
Process payment requests and invoices.
Compile data from data management systems for program, grant and development reports.
Provide administrative and coordination support for communications projects including organizing and coordinating information for email outreach.
Assist the Chapter’s Leadership Team with administrative needs of each department.
Assist Executive Director with quarterly Board of Directors meeting arrangements including Board correspondence and event coordination.
Answer phones and assist walk-in constituents.
Help manage volunteer database and coordinate volunteer screening, training calendars and necessary documentation.
Train and provide guidance to office volunteers and manage projects for front office volunteers.