Administrative Assistant for Enterprise Strategy & Administration Group

U.S. Bank • Minneapolis, MN

18h • $24 - $32 • Hybrid

About The Position

We are seeking a highly skilled, proactive, and professional Administrative Assistant to provide comprehensive support for two senior leaders and their leadership team within the Enterprise Strategy and Administration organization. This role serves as a trusted business partner and plays a critical role in ensuring the efficient operation of day-to-day leadership activities. The successful candidate will be responsible for managing complex schedules, coordinating meetings and events, arranging travel, processing expenses, supporting business initiatives, and providing exceptional administrative partnership in a fast-paced environment. This role requires a high degree of discretion, judgment, and professionalism in handling sensitive and confidential information. The ideal candidate will possess business acumen, exceptional organizational skills, sound judgment, a track record of anticipating needs, solve problems proactively, and manage multiple priorities in a fast-paced environment. They will be a highly effective administrative professional who consistently delivers exceptional service, operational excellence, and support to senior leadership.

Requirements

• High school diploma or equivalent required
• Proven experience in administrative, executive support, or related professional roles
• Demonstrated experience supporting senior leaders in a complex corporate environment.
• Advanced proficiency with Microsoft Outlook, Teams, Word, Excel, PowerPoint, and other business productivity tools.
• Exceptional organizational, planning, and time management skills.
• Demonstrated written and verbal communication skills.
• Proven experience prioritizing multiple responsibilities while maintaining a high degree of accuracy and professionalism.
• Demonstrated attention to detail and commitment to delivering high-quality work.
• Proven experience exercising sound judgment, maintain confidentiality, and work independently.
• Experience coordinating executive travel, calendar management, meeting planning, and expense reporting.

Nice To Haves

• Associate's or Bachelor's degree preferred.
• Experience supporting executive-level leaders and leadership teams.
• Experience coordinating strategic initiatives, business reviews, leadership meetings, and offsite events.
• Experience preparing executive presentations, communications, and business materials.
• Demonstrated project coordination and process improvement experience.
• Experience supporting leaders within a large corporate or financial services environment.
• Familiarity with AI-enabled productivity and collaboration tools.

Responsibilities

• Provide high-level administrative support to two senior leaders and their leadership team.
• Manage and safeguard highly sensitive and confidential information, exercising exceptional judgment and discretion while supporting executive decision-making, organizational planning, personnel matters, and business operations.
• Manage complex calendars, scheduling priorities, and meeting coordination across multiple stakeholders and time zones.
• Anticipate leadership needs and proactively address scheduling, logistical, and operational challenges.
• Coordinate and manage meeting logistics, including invitations, agendas, presentations, meeting materials, room reservations, catering, and technology requirements.
• Coordinate complex domestic and international travel arrangements, including flights, lodging, ground transportation, and detailed itineraries, ensuring a high level of accuracy, seamless execution, and proactive resolution of scheduling or travel-related issues.
• Prepare and submit expense reports accurately and in a timely manner.
• Serve as a key point of contact for internal and external stakeholders.
• Support leadership meetings, business reviews, operating routines, and business planning activities.
• Coordinate leadership team communications, action item tracking, and follow-up activities to support execution of key priorities.
• Prepare and distribute presentations, reports, organizational materials, and executive communications.
• Partner effectively with leaders, business partners, and administrative professionals across the organization to drive coordination and business effectiveness.
• Support onboarding activities, employee engagement efforts, and organizational initiatives.
• Plan and coordinate leadership meetings, offsites, workshops, town halls, and employee engagement events.
• Manage end-to-end event logistics, including facilities, catering, attendee communications, technology support, and meeting materials.
• Develop and manage event timelines, ensuring that all logistics and deliverables are executed accurately and on schedule.
• Provide on-site or virtual support before, during, and after meetings and events as needed.
• Coordinate administrative and operational aspects of key business initiatives and special projects.
• Track project timelines, deliverables, and action items to support successful execution.
• Maintain organized records, files, and documentation.
• Identify opportunities to improve administrative processes and enhance operational effectiveness.
• Leverage Microsoft 365 applications, AI-enabled tools, collaboration platforms, and emerging technologies to improve productivity, streamline workflows, and enhance operational efficiency.

Benefits

• Healthcare (medical, dental, vision)
• Basic term and optional term life insurance
• Short-term and long-term disability
• Pregnancy disability and parental leave
• 401(k) and employer-funded retirement plan
• Paid vacation (from two to five weeks depending on salary grade and tenure)
• Up to 11 paid holiday opportunities
• Adoption assistance
• Sick and Safe Leave accruals of one hour for every 30 worked, up to 80 hours per calendar year unless otherwise provided by law

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED