Institutional Client Solutions (ICS) - Administrative Assistant

Blackstone • New York, NY

17h • Onsite

About The Position

The Administrative Assistant role entails providing support to a team of senior level professionals within the Institutional Client Solutions team. Blackstone is the world’s largest alternative asset manager. We seek to create positive economic impact and long-term value for our investors, the companies we invest in, and the communities in which we work. We do this by using extraordinary people and flexible capital to help companies solve problems. Our $1.1 trillion in assets under management include investment vehicles focused on private equity, real estate, public debt and equity, infrastructure, life sciences, growth equity, opportunistic, non-investment grade credit, real assets and secondary funds, all on a global basis.

Requirements

• 5+ years of administrative assistant experience supporting a team of two or more professionals in a fast-paced environment
• Advanced proficiency in Microsoft Office, including PowerPoint, Excel, and Outlook
• Experience using Salesforce or similar CRM systems
• Exceptional organizational skills with strong attention to detail
• Strong multitasking and prioritization skills, with proven success managing competing responsibilities and deadlines
• Experience coordinating complex travel arrangements
• Proven effectiveness in fast-paced environments
• A high level of professionalism, discretion, and commitment to confidentiality
• Excellent written and verbal communication skills
• A self-starter with strong follow-through and accountability

Nice To Haves

• Familiarity with Concur is preferred

Responsibilities

• Managing complex calendars, scheduling and prioritizing internal and external meetings while coordinating seamlessly with other assistants.
• Serving as the primary point of contact and gatekeeper, handling calls and correspondence with professionalism and discretion.
• Coordinating conference room bookings and meeting logistics; welcoming and registering visitors in the guest management system to ensure a smooth on-site experience.
• Arranging comprehensive domestic and international travel, including flights, visas/passports, ground transportation, hotels and detailed itineraries.
• Overseeing corporate expense management, tracking receipts, preparing reports, and ensuring timely and accurate reimbursements.
• Supporting special projects and ad hoc initiatives, including planning and executing internal events.
• Coordinating logistics for conferences and large meetings, managing schedules, materials, and vendor arrangements.
• Preparing meeting agendas, taking detailed notes during team meetings, and distributing follow-ups and action items.
• Maintaining and managing tracking systems in Excel to monitor projects, deadlines, and operational workflows.
• Assisting in organizing and supporting firm culture and team engagement initiatives.
• Providing back-up administrative coverage for other senior professionals and team members as needed.

Benefits

• Comprehensive health benefits, including but not limited to medical, dental, vision, and FSA benefits
• Paid time off
• Life insurance
• 401(k) plan
• Discretionary bonuses
• Equity and other incentive compensation (at Blackstone’s sole discretion for certain employees)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed