Administrative Assistant

RioCan • Ajax, ON

26d • CA$51,500 - CA$71,000 • Onsite

About The Position

This role is located at our Durham Centre location in Ajax. The role provides administrative support and help to ensure smooth day to day operations of the office and reports directly to the Regional Director, Operations – East GTA team.

Requirements

• Minimum 1 year experience in an administrative role;
• Proven verbal and written communication skills;
• Proficient in Word, Excel and Outlook;
• Proven organizational skills and ability to meet deadlines;
• Detail-oriented;
• Exceptional customer service skills;
• Able to work both independently and as part of a team.

Responsibilities

• Assisting the Property Management team with administrative work and providing coverage when needed;
• Greet tenants, contractors and visitors and be the first point of contact for their inquiries;
• Perform administrative tasks that including answering phones, mail pick up, scheduling and receiving deliveries and setting up meetings;
• Update the site contact and insurance information database for all tenants. Ensuring that the information is kept current and accurate;
• Update the site contractor information database and collect their insurance and WSIB information;
• Create memos and other internal communication;
• Create purchase orders (POs), processing cheques and EFTs, updating invoices, and tracking payments to vendors as required;
• Assist in the onboarding new tenants;
• Assist with tenant events;
• Maintain the kitchen and washroom areas and purchase perishable supplies;
• Purchase office supplies as required;
• General filing and maintenance of files;
• Log and maintain lost and found;
• Ensure office is open and readily accessible on schedule and coverage maintained;
• Other duties / projects as required.

Benefits

• health and dental benefits starting on day one
• healthcare and wellness/lifestyle spending accounts
• access to an employee family and assistance program
• virtual healthcare services
• matching employee contributions in a retirement savings plan
• pension plan
• employee unit purchase plan
• flexible work hours
• an extra-long weekend with our RioCan Cares Day
• half days before every long weekend in the summer
• continuing education reimbursement
• mentorship and leadership development programs
• on-demand online learning
• cross-functional training opportunities
• paid time off
• parental leave top-up
• employee discounts
• referral and recognition programs
• year-round opportunities to connect through community initiatives, committees, and social events

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed