Administrative Assistant - Far Rockaway, Queens

Phipps Neighborhoods • New York, NY

35d • Onsite

About The Position

To support the Program Director and staff and provide general administrative support to the staff of the Far Rockaway SRO Program as needed.

Requirements

• High school diploma or a GED required
• One year or more experience
• Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Nice To Haves

• Bilingual Spanish / English a plus
• associate’s degree or College credits preferred

Responsibilities

• Answer phone calls and route calls to appropriate staff and take clear messages
• Order necessary supplies and equipment for program’s offices, special events, and projects
• Pay bills through the Yardi system.
• Manage weekly timesheets and submit payroll to Ultipro
• Maintain personnel files
• Route incoming mail to appropriate staff, handle mail as appropriate
• Type documents and correspondence as requested
• Keep abreast of the calendar and schedule of all program-related events
• Provide general administrative support, including faxing, copying and filing
• Responsible for processing purchase requisitions.
• Prepare invoices for payment to the accounting dept.
• Process weekly payroll time sheets, personal day, vacation, and monitor sick time for all Arches Employees.
• Maintain the PN contract files and correspondence files.
• Participate in the monthly Staff Meetings, and Salesforce Super User.
• Participating in and coordinating recreational & educational trips with clients.
• Attend professional development training focused on: Cultural Competence, Trauma Informed Care, First Aid & CPR, and other training selected by Management.
• Additional responsibilities as delineated by the Program Director and the Managing Director of Community & Economic Empowerment.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED