Administrative Assistant

Flex•Coopersville, MI

23d

About The Position

The Administrative Assistant will play a key role in maintaining an organized, efficient, and welcoming work environment. Reporting to the General Manager, this role provides essential administrative and logistical support that enables the team to operate effectively and stay focused on priority initiatives. General Purpose: Responsible for performing clerical functions and confidential administrative support, relieving management of routine administrative activities.

Requirements

High school diploma or equivalent required
Strong organizational and time‑management skills
Excellent verbal and written communication
Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint)
Ability to manage multiple tasks and priorities with accuracy
Customer‑service mindset with professional, friendly demeanor
Strong attention to detail and follow‑through
Comfort working in a fast‑paced environment
Ability to maintain confidentiality and handle sensitive information
Problem‑solving skills and willingness to be proactive

Nice To Haves

Associate’s degree or relevant college coursework preferred

Responsibilities

Coordinates and may prioritize manager's schedule and maintains calendar appointments, meetings and travel itineraries and coordinates related arrangements.
Reads and routes incoming mail. Locates and attaches appropriate file to correspondence to be answered by employer.
Composes and may initiate routine or non-routine correspondence and memoranda.
Handles details of a highly confidential and critical nature.
Organizes and maintains file system, and files correspondence and other records.
Answers and screens manager's telephone calls, gives information to callers and arranges conference calls. May respond to inquiries about company products using a standard script and procedures.
Greets scheduled visitors and guides to appropriate area or person. May coordinate or conduct facility tours.
Arranges and coordinates travel schedules and reservations and coordinates related arrangements.
Conducts research, and compiles and types statistical reports.
Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities and records and transcribes minutes of meetings.
Makes copies of correspondence or other printed materials. May also maintain key distribution and contact lists.
Operates a personal computer and uses appropriate software packages as needed.
Prepares outgoing mail and correspondence, including e-mail and faxes.
Orders and maintains supplies and required operational materials and gear, and arranges for equipment maintenance.
Functions as liaison between managers, leads, and core and contract associates on various issues including communication of policies, practices and procedures related to organization and site operations.
Prepares reports and presentations as required. May prepare material for board meetings.