RTG Administrative Assistant (Knoxville, TN)

PYA P C • Knoxville, TN

5h

About The Position

The Administrative Assistant is responsible for supporting several members of the leadership team on various initiatives, both administrative and client related, and preparing documents and presentations for final production. Specific responsibilities include:

Requirements

• High school degree required, Associate's or Bachelor's Degree preferred.
• 3-5 years' experience in a similar position if the education requirements are not met. Internship or related work experience are preferred.
• Competence with relevant software including Outlook, MS Word, PowerPoint, Excel, InDesign, Adobe Creative Suite, or similar graphic design platform.
• Positive attitude.
• Able to keep information confidential.
• Ability to work both independently and within a professional team environment.
• Adaptable.
• Strong communicator.
• Detail oriented.
• Organized.
• Team player and a leader.
• Problem solver.
• Multi-tasker.
• Self-starter.
• Able to accept constructive criticism.
• Timely decision-maker.

Responsibilities

• Extensive use of InDesign, Microsoft Office with special focus on Outlook calendar usage, processing documents, and the creation of Executive Reports and Deliverables.
• Draft, file and retrieve letters, reports, and other documents.
• Produce information, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
• Maintain appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
• Schedule and initiate telecommunications/conference calls and videoconferences.
• Assist with internal/external meetings, scheduling, organizing, setting up meals, preparing material, and clean-up of meeting location.
• Communicate to the office/firm on behalf of the leadership team, as directed -- both in person and electronically.
• Manage travel arrangements and related expenses for the leadership team.
• Anticipate and prepare necessary materials for appointments, meetings, and telephone calls.
• Work with marketing team assisting with maintaining, ordering, and shipping of marketing materials.
• Open, sort, and distribute incoming correspondence.
• Maintain workroom, copier, IT issues and order office supplies.
• Other duties and/or administrative assignments as needed, which may include time entry, expense reports, etc.

Benefits

• RTG offers a competitive compensation package, including an incentive-based compensation plan, health, life and long-term disability insurance; 401(k) with company matching; and profit sharing.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 101-250 employees