Administrative Assistant (Part-Time)

EXP•Tallahassee, FL

21h•Onsite

About The Position

Administrative Assistant (Part-Time) Tallahassee, Florida At EXP, we're driven to provide innovative solutions for the world's built and natural environments. As a team of engineers, architects, designers, scientists, creators, and a community of professionals, we bring diverse and talented people together to solve the world's most complex challenges. Here, you join a team that leverages differences, harnesses entrepreneurial spirit in an employee-owned company, believes diversity is what gives us strength, seeks sustainable results, and shares ambitions for each other, our clients, and the communities we serve. To be a part of EXP means having your own experience while staying connected to a global network of professionals who believe we are part of something bigger. Together, we are EXP. Are you ready to design your future? Be our next Administrative Assistant (Part-Time)! Your work environment at EXP In this role, you will be part of the Energy Services Team based in the Tallahassee, Florida office, providing administrative and operational support to project managers, technical staff, and office leadership. You will play a key role in ensuring the smooth day-to-day operation of the office while supporting project and business activities across multiple teams. What a day at EXP has in store for you In-office position with a flexible part-time schedule. Approximately 15 to 25 hours per week, based on business needs. Provide administrative and general office support to project managers, engineers, and technical staff. Welcome visitors and support office events and meetings, including room preparation and catering coordination. Order, track, and maintain office, kitchen, and copy room supplies and equipment. Assist with onboarding activities for new employees, including workspace preparation and office orientation. Coordinate building maintenance requests and vendor services. Support office leadership with special projects and administrative initiatives. Assist with planning employee engagement activities, team-building events, and office celebrations. Collaborate with administrative staff in other EXP offices to support regional and corporate initiatives. Phone correspondence and directing incoming calls. Receive, distribute, and send-out incoming and outgoing mail and shipments. Perform other administrative duties as assigned. Maintain company records and documentation, such as training lists, safety reporting, employee databases and organization charts. Assist with preparation, formatting, compiling, and finalizing of reports, proposals, correspondence, presentations, and other business documents. Maintain project files, records, and document management systems in accordance with company standards. Assist with contract administration approvals and documentation.

Requirements

Proficient in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
Strong written and verbal communication skills.
Excellent organizational skills with the ability to manage multiple priorities and deadlines.
Ability to work independently with minimal supervision and collaboratively within a team environment.
Strong attention to detail and commitment to producing high-quality work.
Professional collaboration and interpersonal skills.

Nice To Haves

Experience with Visio and Project is a plus.
Relevant administrative experience preferred.
Experience supporting a professional services, engineering, architecture, or consulting environment is a plus.

Responsibilities

Provide administrative and general office support to project managers, engineers, and technical staff.
Welcome visitors and support office events and meetings, including room preparation and catering coordination.
Order, track, and maintain office, kitchen, and copy room supplies and equipment.
Assist with onboarding activities for new employees, including workspace preparation and office orientation.
Coordinate building maintenance requests and vendor services.
Support office leadership with special projects and administrative initiatives.
Assist with planning employee engagement activities, team-building events, and office celebrations.
Collaborate with administrative staff in other EXP offices to support regional and corporate initiatives.
Phone correspondence and directing incoming calls.
Receive, distribute, and send-out incoming and outgoing mail and shipments.
Perform other administrative duties as assigned.
Maintain company records and documentation, such as training lists, safety reporting, employee databases and organization charts.
Assist with preparation, formatting, compiling, and finalizing of reports, proposals, correspondence, presentations, and other business documents.
Maintain project files, records, and document management systems in accordance with company standards.
Assist with contract administration approvals and documentation.