Administrative Assistant

Aptar Group • Eatontown, NJ

24d • Onsite

About The Position

Perform assigned purchasing activities within AptarGroup for raw materials, supplies, and/or corporate/facilities support functions. Act as a central point of contact for specific procurement items/activities and support internal client and supply base requirement.

Requirements

• Proven experience in an administrative role.
• Demonstrated relationship management with third party value add service providers
• Demonstrated advancement in responsibility and authority
• Proficient with business computing tools including Microsoft Office Applications
• Familiarity with SAP and inventory control systems and practices
• Ability to consistently manage multiple priorities
• Excellent verbal and written communication skills
• Confidence and professionalism in all dealings, both internal and external stakeholders.

Nice To Haves

• Associate or bachelor’s degree preferred, but not required.

Responsibilities

• Greet employees, visitors, clients, and contractors with a friendly, professional, and welcoming presence
• Answer and route incoming phone calls or inquiries with courtesy and efficiency
• Manage visitor check-in procedures and maintain a welcoming front-office environment
• Handle general inquiries and provide accurate information or direct requests appropriately
• Support a seamless and positive first impression for all customers and guests
• Provide administrative assistance to leadership and cross-functional teams
• Manage calendars, schedule meetings, and coordinate conference rooms
• Collect mail and correspondence and distribute accordingly
• Order, stock and manage office and breakroom supplies ensuring all areas remain organized and fully replenished
• Prepare and set up beverages, snacks, and other hospitality items for visitors, candidates, and Aptar executives to ensure a welcoming and professional environment.
• Assist Human Resources in the planning, setting up and clean up activities for employee events and activities.
• Work closely with the Site Director to support day‑to‑day operational needs, including managing calendars, scheduling meetings, and coordinating site activities.
• Perform other related duties as assigned, including clerical tasks for site director and personnel.

Benefits

• Competitive base salary and performance-based bonus plan.
• An Exciting, Diverse and value based working environment
• Award-winning Corporate University offering personal development and training opportunities.
• Innovative benefits plan, which includes 401K plan, vacation, medical, dental, vision, life, disability, pet insurance, wellness plan, and generous paid maternity/paternity leave.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree