Administrative Assistant (Office of Campus Ministry)

Roman Catholic Diocese of Charlotte•Charlotte, NC

1d•Hybrid

About The Position

Provides clerical, secretarial and administrative support to the Department of Campus Ministry as well as other departments within the umbrella Catechetical Formation Office as needed. Interfaces on a regular basis with other diocesan department heads as well as outside agencies when sponsoring and/or co-sponsoring events.

Requirements

Practicing Catholic in good standing with the Catholic Church
High school graduate or equivalent.
Prior experience in an administrative position.
Ability to read, write and speak English fluently, Spanish a plus.
Strong verbal, computer, and interpersonal skills.
Proficient in Microsoft Office Suite, especially Teams, Word, Excel.
Familiarity with Raiser’s Edge or other development/donor tracking software a plus.
Time management skills for a multi-task environment; humor, grace and assertiveness.
Ability to use general office equipment, computer, copiers, email, etc.
Knowledge and understanding of Catholic teachings, practices, and organizational structure.

Nice To Haves

Spanish a plus.
Familiarity with Raiser’s Edge or other development/donor tracking software a plus.

Responsibilities

Prepares check requests for reimbursements, invoices, and credit card expense reports for approval.
Maintains financial records and reviews financial reports for the department and individual campus ministry programs.
Assists the Department of Campus Ministry with typing, filing, and distributing of minutes, agendas, memos and other daily office correspondence and phone messages.
Assists with various projects in the Office of Campus Ministry, and umbrella Catechetical Formation Office, including but not limited to: College Discipleship Retreat, Diocesan Eucharistic Congress, Bishop’s Youth Pilgrimage, Diocesan Catechetical Conference, Diocesan Youth Conference.
Participate in regular staff meetings (Campus Ministry, Catechetical Formation, etc.)
Coordinates travel arrangements, as necessary.
Prepares stipends for program speakers.
Maintains and manages office files and correspondence.
Procures office supplies for common areas in the Catechetical Formation Office (coffee, paper, toner, etc.).
Manages preparations for all scheduled meetings, workshops and in-service lectures at the Pastoral Center or any other venue, including room reservations, picking up lunches, designing flyers, forms and certificates, and registration.
Develops and distributes promotional materials, flyers, etc. for electronic and hard mailings.
Develop and maintain relationships with Campus Ministers, Catechetical Formation staff, Diocesan staff, and Parish staff.
Assist department head with the hiring process (posting on relevant job boards, communicating with candidates, coordinating interview dates / times, and orient newly hired Campus Ministers to the policies and procedures of the Diocese).