Administrative Assistant - 3 West

UMC Health System

5d • Onsite

About The Position

We’ve learned that what is best for patients is also best for employees. Learn more about why we are one of the Best Companies to Work for in Texas®. Job Summary The Administrative Assistant-Director assumes the responsibilities of assisting the assigned Department Director with administrative duties ranging from answering and routing phone calls to attending meetings as a Scribe. Duties may vary depending on the Director and assigned department.

Requirements

• High School Diploma or GED
• +2 years of executive administration experience
• Proficient user of Microsoft Word, Powerpoint, and Excel
• Excellent organizational skills and attention to detail
• Ability to operate and troubleshoot general office equipment
• Excellent communication skills; must be able to read, write, and understand English fluently
• Minimum typing skills 45wpm with accuracy

Responsibilities

• Provides administrative support to Director, Assistant Director, and other leadership members in assigned department
• Greets and assists visitors to the department, both internal and external, via phone or in person
• May be asked to respond to patients, their family members, vendors, or internal employees on behalf of assigned Director
• Manage calendar, mail, expense reports, and all other documents needing review/proofreading before distribution
• Coordinate department meetings, individual staff meetings, webinars, etc…
• Serve as scribe in assigned meetings; compile, prepare, and distribute notes according to assignment
• Prepare Power-point presentations or spreadsheet analytics as assigned by the Director
• Manage purchase order request, invoice payments, in addition to ordering supplies
• May be required to serve as Time-keeper; maintaining KRONOS Time and Attendance System for department personnel
• Ensure office equipment in assigned department is in working condition; troubleshooting or initiating repair or purchase orders as required
• All other assigned duties as requested by assigned department

Benefits

• Resilience program
• Emotional
• Physical
• Spiritual
• Financial
• Career
• Community
• On-Site Professional Counselors (EAP)
• Discounted Pharmacy Cost
• Cash Retention Bonus (only one in our region)
• Retirement Benefits w/Employer Match
• PTO & Extended Illness
• Medical, Dental, & Vision Insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees