Administrative Assistant

KW PROPERTY MANAGEMENT AND CONSULTING

36d•Onsite

About The Position

As the key employee liaisons between the client and KWPM services & internal support staff, the Administrative Assistant must perform the job duties with a view toward projecting a professional and competent image: Service to the customer in a friendly and outgoing manner is essential, while timeliness and professional appearance are key. The position is fundamental to the administrative and operational functions of the Company/Property and as such requires established organizational skills, with attention to detail and solid time management, and good interpersonal skills. Knowing JONAS Software is a must.

Requirements

Prior experience in a related position; a minimum of 1 year of experience.
Working knowledge of computers and associated programs; MS Office Suite, JONAS is a Must.
Ability to multitask, set, and manage priorities.
Excellent communication and listening skills to interact with a diverse and multicultural population.
Keyboarding ability with accuracy at 45-50 words per minute.
Must function in a team-organized environment.

Responsibilities

Assist in the daily operation of the management office and administrative duties following established Company procedures and guidelines.
Perform administrative assistant functions including but not limited to: record keeping, filing, mail collection and distribution, word processing, data entry, maintain and replenish office supplies, and other essential needs as required.
Maintain, update, type, and coordinate account information in computer database.
Research any owner discrepancies regarding payment to accounts.
Coordinate and track important dates and meetings, such as turnover, annual, and budget meetings.
Ensure that the telephone is answered properly and messages are handled courteously, accurately, and responded to in a timely manner.
Ensure that emails are responded to within 24 hours.
Ensure that all mail (i.e. Fed Ex, UPS, USPS) is picked up daily.
Provide and maintain: architectural approvals, maintenance requests, sale/lease information, as well as any other forms specific to the property that may be developed.
Reservation & coordination of conference room events.
Special projects as instructed.