Administrative Assistant

GE Vernova•Pensacola, FL

2d•Onsite

About The Position

The Administrative Assistant provides organizational and operational support to the Pensacola Generator and overall Pensacola site teams. This role is responsible for managing administrative workflows, coordinating site-wide activities, and ensuring the efficient day-to-day operation of the plant’s front office. The ideal candidate will be detail-oriented, a strong communicator, and capable of balancing multiple priorities in a fast-paced industrial environment.

Requirements

High school diploma or equivalent
3+ years of experience in an administrative or office management role, preferably in a manufacturing or industrial environment.
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
Experience with travel/expense management software.
Exceptional written and verbal communication skills with the ability to interact professionally with all levels of the organization.
Demonstrated ability to manage conflicting priorities, meet deadlines, and exercise discretion with sensitive information.
Work experience in a manufacturing environment.
Ability to work independently and solve problems
Strong team player

Nice To Haves

Associate’s degree in Business Administration or related field preferred.

Responsibilities

Manage and optimize conference room scheduling to support leadership meetings and team operations.
Conduct pre-meeting checks for audiovisual equipment, room layout, and necessary supplies.
Coordinate site access for external visitors, including visitor badging, safety orientations, and lobby management.
Arrange comprehensive travel itineraries (flights, hotels, transportation) ensuring adherence to corporate travel policies.
Perform timely and accurate preparation of expense reports for the team, ensuring proper documentation and compliance with financial controls.
Act as the primary liaison between the team and the finance department to resolve expense discrepancies.
Plan and execute team-building events, town halls, and department meetings, including budget management and vendor coordination.
Communicate event details, agendas, and logistical instructions clearly to all relevant personnel.
Monitor event expenditures to ensure all activities remain within designated departmental budgets.
Provide administrative support for new hire onboarding, including equipment procurement and site access setup.
Serve as a general point of contact for facility inquiries, supply procurement, and maintenance requests.
Draft and circulate internal communications, meeting minutes, and administrative memos as required.
Maintain accurate digital filing systems and assist with preparation for plant audits and safety documentation.

Benefits

medical, dental, vision, and prescription drug coverage
access to Health Coach from GE Vernova, a 24/7 nurse-based resource
access to the Employee Assistance Program, providing 24/7 confidential assessment, counseling and referral services
GE Vernova Retirement Savings Plan, a tax-advantaged 401(k) savings opportunity with company matching contributions and company retirement contributions
access to Fidelity resources and financial planning consultants
tuition assistance
adoption assistance
paid parental leave
disability benefits
life insurance
12 paid holidays
40 hours of personal business time
160 hours of personal illness and caregiving time (subject to state law)
two weeks of annual vacation (which may be pro-rated based on start date)