Administrative Assistant - Field Operations

George J. Igel & Co., Inc.•Columbus, OH

23h•Hybrid

About The Position

Under direct supervision, the Administrative Assistant will support various administrative tasks in the Field Operations department and dispatch unit. This person consistently demonstrates Integrity, Gratitude, Excellence, and Leadership.

Requirements

Knowledge of scheduling and dispatching practices, knowledge of Microsoft Office Suite, knowledge of grammar, spelling, and punctuation.
Skilled communicator, skilled in organizing resources.
Ability to use digital platforms and systems, ability to make independent decisions with guidance, ability to solve problems, ability to occasionally lift and carry up to 25 pounds, ability to stand, walk, and sit for extended periods, ability to work in a fast-paced and dynamic environment, ability to follow verbal and written instructions, ability to communicate effectively orally and in writing, ability to learn new skills.
High School Diploma or GED preferred
1-2 years of administrative experience preferred
Must successfully pass a drug screening (George J. Igel & Co., Inc. is a SUPR Drug-Free Workplace and tests for marijuana)
Must maintain an MVR (Motor Vehicle Record) that meets the Company’s eligibility requirements

Responsibilities

Supports trucking and backend operational workflows
Collects, receives, sorts, and processes trucking tickets
Matches tickets to corresponding invoices, verifies accuracy, and resolves discrepancies
Codes tickets and invoices from vendors and subcontractors
Communicates with field leadership, Project Management, subcontractors, and trucking brokers regularly regarding tickets and invoicing
Acts as a backup to Dispatch and supports field operations as needed
Assists with administrative tasks including data entry, report generation, and documentation preparation
Assists with tracking subcontracted trucking usage and paving-related costs
Supports the execution and tracking of contract-related documents for trucking vendors
Responds to inquiries from the accounting team and resolves discrepancies related to accounts payable
Attends meetings related to trucking, field operations, or administrative processes
Knows and adheres to all Company policies and procedures
Performs other duties as assigned