Field Administrative Assistant

Townsend Tree Service•Greensboro, NC

2d•Hybrid

About The Position

The Field Administrative Assistant supports daily field operations by providing administrative, coordination, and communication assistance to crews, supervisors, and management. This role acts as a liaison between the field and office, helping ensure accurate documentation, scheduling support, job tracking, and compliance with company procedures. The Field Administrative Assistant plays a key role in keeping operations organized, efficient, and well-documented.

Requirements

High School Diploma or equivalent
Excellent communication and people skills
Strong organizational skills and attention to detail
Proficiency with basic computer programs (email, spreadsheets, data entry systems)
Ability to multitask and prioritize in a fast-paced environment
Meet all physical requirements of the position.
Pass all drug and alcohol screens as required by Company policy and, if applicable, required by DOT regulations.
18 years of age or older, or 21 if CDL is required.
Legally authorized to work in the United States.

Nice To Haves

Previous administrative, office, or operations support experience

Responsibilities

Serve as a primary administrative point of contact for field crews and foremen
Assist with daily job documentation, work orders, and job completion records
Support crew scheduling, time tracking, and job assignments as directed
Communicate changes, updates, and instructions between office staff and field teams
Prepare, organize, and maintain job packets, permits, maps, and customer information
Collect, review, and submit required paperwork including timesheets, equipment logs, and job reports
Enter and update job data, notes, and records in company systems
Assist with invoicing support by ensuring job details and documentation are complete and accurate
Prepare, organize, and maintain job packets, permits, maps, and customer information
Collect, review, and submit required paperwork including timesheets, equipment logs, and job reports
Enter and update job data, notes, and records in company systems
Assist with invoicing support by ensuring job details and documentation are complete and accurate
Assist with tracking safety documentation, training records, and certifications
Ensure required permits, forms, and job-related documents are completed and submitted
Support compliance with company policies, safety standards, and regulatory requirements
Assist with supply ordering and inventory coordination for field needs
Support supervisors and managers with reports, spreadsheets, and administrative tasks
Perform other duties as assigned to support efficient field operations
Duties may or may not be subject to change