Administrative Assistant
About The Position
Performs secretarial and administrative duties in association with and as directed by the Managers. Provide support to Membership staff with mailings, phone calls, general correspondence, handling walk-ins and assembling membership packages. Assist with Member's reservations, questions, policies, concerns or complaints in a timely, professional manner. Assist all realtors by providing membership information and collateral. Must be proficient with Microsoft Word, Excel, Power Point Assist Membership Sales Manager in coordinating presentation packets to local realtors and other appropriate forums. Provide Member Concierge Services to members to ensure a memorable experience. Act as receptionist and information source to general public and provide information to orient new members and prospects about the Club and amenities. Maintain and update Member website and create promotional materials for the website and weekly eblast communications to members. Possess excellent written and verbal communication skills in order to directly communicate with prospects and Members. Have detailed knowledge of all Member events and assist in event planning. Assist Director and Membership Coordinator in any working projects. Assemble monthly member newsletter Must be available to work member events in the evenings, holidays and some weekends. High School diploma or equivalent. 2 years' experience in private/club operations or equivalent preferred. Must possess a valid driver's license. Minimum typing speed of 50 wpm. Able to multi-task in a high volume, fast paced environment. Must be physically able to stand, sit, stoop, bend and lift up to 15 lbs. Possess and able to present a professional demeanor at all times to Members and Guests. Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
Requirements
- High School diploma or equivalent
- Must possess a valid driver's license
- Minimum typing speed of 50 wpm
- Able to multi-task in a high volume, fast paced environment
- Must be physically able to stand, sit, stoop, bend and lift up to 15 lbs
- Possess and able to present a professional demeanor at all times to Members and Guests
Nice To Haves
- 2 years' experience in private/club operations or equivalent preferred
Responsibilities
- Performs secretarial and administrative duties as directed by the Managers
- Support Membership staff with mailings, phone calls, general correspondence, handling walk-ins and assembling membership packages
- Assist with Member's reservations, questions, policies, concerns or complaints
- Assist realtors by providing membership information and collateral
- Proficient with Microsoft Word, Excel, Power Point
- Assist Membership Sales Manager in coordinating presentation packets to local realtors
- Provide Member Concierge Services
- Act as receptionist and information source to general public
- Maintain and update Member website and create promotional materials
- Possess excellent written and verbal communication skills
- Have detailed knowledge of all Member events and assist in event planning
- Assist Director and Membership Coordinator in any working projects
- Assemble monthly member newsletter
- Work member events in the evenings, holidays and some weekends
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What This Job Offers
Career Level
Entry Level
Education Level
High school or GED
