Administrative Assistant

Hilton Grand Vacations • New York, NY

17d

About The Position

The Administrative Assistant is responsible for providing administrative support to the property and The General Manager. This job performs the job assigned complying with Company policies and procedures, business code of ethics, FLSA regulations, and all applicable laws, as well as ensuring confidentiality, reliability, quality, and productivity.

Requirements

• High School Diploma or equivalent.
• 2 to 3 years of prior experience performing general departmental wide administrative support activities to multiple individuals including management
• Good organizational skills as well as the ability to multi-task.
• Good verbal and written communication skills.
• Clerical administrative support activities, such as data entry, filing, recordkeeping, scheduling, etc.
• Ability to operate and troubleshoot issues with standard office and computer equipment.
• Highly proficient with MS Office applications including Word, Excel, Power Point and Internet Explorer.
• Independent, self-starter with strong analysis capabilities.
• Strong interpersonal relationship and communication skills to effectively communicate with senior management, departmental associates, resort personnel, vendors, co-workers and other agencies.
• Must be a team player.
• Must be detail oriented.
• Must understand the importance of confidentiality of highly sensitive information, able to prioritize and have a sense of urgency to meet deadlines.

Nice To Haves

• College education is preferred
• Basic accounting skills preferred

Responsibilities

• Answer and direct phone calls.
• Organize and schedule meetings and appointments
• Maintain contact lists
• Produce and distribute correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Prepare and file property registration documents
• Develop and maintain a filing system
• Order office supplies and amenity items
• Submit and reconcile expense reports
• Assist with property team member events and lunches and recognition
• Manager team member name tags and business cards
• Develop and oversee VIP amenities
• Administer property Safety and Security documentation, including brief training

Benefits

• Excellent health care options, including medical, dental, and vision
• Recognition Programs and Rewards
• Travel Discounts Program
• Outstanding Paid Vacation Program and Paid Sick Days
• Employee Assistance Program that supports your physical and mental wellbeing
• 401(k) program with company match
• Tuition reimbursement programs
• Employee Stock purchase program
• Numerous learning and advancement opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED