Administrative Assistant

Olsson•Omaha, NE

1d•Onsite

About The Position

We are seeking a detail-oriented and organized Administrative Assistant to provide essential office and team support at our Omaha, NE location. This role requires a proactive individual who thrives in a dynamic environment, takes ownership of operational tasks, and fosters strong connections across teams. Key responsibilities include managing routine correspondence, responding to inquiries from internal staff and external clients, and directing communications to the appropriate departments. The ideal candidate will be proficient with tools and platforms such as SharePoint, Google Workspace, Deltek, Smartsheet, Microsoft Word, and Excel.

Requirements

0-3 years’ experience in an administrative role preferred.
Excellent customer service and relationship-building skills.
Ability to contribute and work well on a team.
Strong attention to detail and a process-driven mindset.
A passion for collaboration, organization, and making a positive impact.
Strong verbal and written communication skills.
Problem-solving skills and a proactive approach to challenges.
Ability to work within established guidelines while receiving support and direction from experienced team members as needed.
Proficiency in Microsoft Office Suite, Google Workspace, SharePoint, Smartsheet, and Deltek (or similar platforms).

Responsibilities

Provide front desk support by welcoming visitors, managing calls and mail, and coordinating with vendors as needed.
Maintain and organize documentation, project folders, and permissions using platforms such as SharePoint, Smartsheet, and Deltek, and facilitate communication between technical teams, clients, and internal departments.
Prepare reports, update project records, and support data accuracy across systems.
Occasionally drive to off‑site locations for pickups, deliveries, or client‑related errands.
Coordinate and schedule meetings, video calls, travel, and logistics for events, training sessions, and client gift preparation.
Produce and format meeting minutes, agendas, reports, PowerPoint decks, and other client‑ready deliverables.
Support with document quality control and formatting needs.
Assist with office events, committee activities, office moves, furniture layouts, and vendor coordination.
Support implementation of updated administrative procedures and contribute to efficiency improvements and onboarding enhancements.