Administrative Assistant - Southfield, MI

Plante Moran•Southfield, MI

2d•$24 - $39•Hybrid

About The Position

The Administrative Assistant will support partner(s) and other team members with various day-to-day administrative duties. This includes managing schedules, processing expense reports and billing, making travel arrangements, and handling various other reservations. The role also involves administering and assisting with the production, editing, and distribution of complex client or Firm deliverables such as proposals, presentations, reports, spreadsheets, and work plans. Additionally, the Administrative Assistant will schedule and organize meetings, manage the Client Relationship Management (CRM) system, prepare various forms and workflows, monitor training schedules, and provide backup support to other administrative assistants as needed. Any other office duties as required will also be part of the responsibilities.

Requirements

HS Diploma or GED equivalent required.
3 or more years of experience working in an administrative or executive administrative role, preferably in professional services.
Superior verbal and written communication skills with a focus on client service and the ability to exercise independent judgment and initiative while maintaining high confidentiality.
Solid technical proficiency including knowledge of MS Office applications (Word, Excel, PowerPoint, and Outlook).
Candidates must be legally authorized to work in the United States without sponsorship, with the exception of qualified candidates who are bilingual in either Japanese and English or Chinese and English.

Nice To Haves

Higher level of education/college coursework preferred.
Opportunity to travel locally or overnight to clients.

Responsibilities

Assist partner(s) and other team members with various day-to-day administrative duties including scheduling and maintaining calendars, expense reports, organizing/processing billing, travel arrangements various other reservations.
Administer and assist with production, editing, and distribution of complex client or Firm deliverables, such as proposals, presentations, reports, spreadsheets, work plans and reports.
Schedule and organize various meetings, including reserving of conference rooms (coffee, water, meals, etc.), needed equipment and/or setting up conference calls.
Distribute agendas, project lists, minutes and reports in preparation of meetings, when required.
Manage Client Relationship Management (CRM) system for respective team members, including various reporting.
Prepare various forms and workflows (new client, job codes, check requests, etc.).
Monitor partner(s) team training schedules and CPE reporting.
Assist other administrative assistants, when necessary; provide backup when needed.
Any other office duties as required.