Administrative Assistant - Entertainment & Licensing

Gap Inc.

3d

About The Position

In this role, you will be responsible for the overall operations of one or more executives: calendar management, business meetings, email support, coordinate domestic/international travel arrangements, complete expense reports, and additional tasks/projects required.

Requirements

• Experience supporting multiple senior leaders, with the ability to manage competing priorities and protect executive time.
• Strong critical thinking skills, with the ability to assess competing demands and make sound decisions.
• Proactive approach to anticipating needs, taking initiative, and solving problems.
• Strong communication skills, with the ability to engage effectively across all levels of the organization.
• Collaborative and inclusive mindset, with the ability to build alignment and work effectively across teams and stakeholders.
• Exceptional organizational and time management skills, with a high level of attention to detail.
• High degree of professionalism, discretion, and ability to handle sensitive information.
• Advanced proficiency in Microsoft Office (Excel, PowerPoint, and Outlook), with comfort leveraging technology and AI tools to drive efficiency.

Responsibilities

• Operate with a high level of autonomy, exercising sound judgment, discretion, and professionalism in a fast-paced environment with multiple stakeholders.
• Manage highly complex and dynamic calendars across multiple executives, prioritizing critical meetings and resolving conflicts with a strong understanding of business priorities and impact.
• Partner cross-functionally to support business updates, communications, and operational priorities, fostering strong relationships across teams and levels.
• Coordinate internal and external meetings, ensuring alignment, preparedness, and effective follow-through on action items.
• Arrange domestic and international travel, anticipating needs and delivering a seamless experience across multiple leaders.
• Leverage tools and technology, including AI and core administrative systems, to streamline workflows and improve efficiency.
• Support onboarding processes to ensure a smooth and organized experience for new team members.
• Handle expense reporting with accuracy, timeliness, and strong attention to detail.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed