Administrative Assistant

McGuire Group Health Care Facilities • Buffalo, NY

61d • $16 • Onsite

About The Position

Performs clerical support in accordance with established procedures as directed by the NAT program coordinator

Requirements

• Minimum 18 years of age
• Experience in long-term care facility preferred
• Experience of at least 1 year in a clerical setting, required
• Proficiency in the Microsoft Office suite, such as Excel and Word, required.
• Ability to handle a fast-paced environment
• Filing paperwork, answering and transferring calls
• Able to lift up to 20 pounds
• Strong written and verbal communication skills; able to follow written and verbal instructions
• Able to perform tasks while upholding high standards of quality, cleanliness, and kindness

Nice To Haves

• Experience in long-term care facility preferred

Responsibilities

• Prepare NATP participant folders, paperwork and bookwork for each class and ensure adequate copies for class
• Perpare and Maintain Attendance sheets, classroom, entry log, parking passes, training files, grades, textbook log and clinical instructor welcome sheets for each class
• Welcome students and all who enter the training center
• Monitor time clock and ensure trainees are punching in and out
• Ensure Testing Lab is prepared for testing days
• Act as a volunteer for testing candidates when needed
• Maintains resident rights by following HIPAA privacy, security and confidentiality standards
• Access Certification exam results, document, and maintain in training folder
• Check Nurse Aide Registry for certifications and file them and send to hiring facility when appropriate
• Review applications for certification exam, maintain checks for certification exam testing, prepare Fed Ex package for pick up
• Responsible for ordering supplies
• Incoming and Outgoing mail
• Assist NAT students with questions pertaining to schedule, payroll, transportation and program
• Oversee care, maintenance, and repair of administrative equipment and validating that maintenance log is up-to-date
• Answering calls
• Photocopying and material and distribution
• Assist with creating and printing of various certifications
• Laminate as needed
• Performs any other duties necessary as assigned by Supervisor

Benefits

• Weekly Paychecks
• Health, Dental, Life Insurance
• Retirement 401k
• Generous Paid Time Off

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Ambulatory Health Care Services
• Education Level: No Education Listed
• Number of Employees: 1,001-5,000 employees