Administrative Assistant

Howard Hanna Real Estate Services•Williston Park, NY

27d•$17 - $19•Onsite

About The Position

Under the supervision of the Sales Office Manager, the Administrative Assistant provides administrative, secretarial, and advertising support to the branch office and sales agents. This is a Part-Time role totaling 21 hours per week, with specific hours on Monday, Tuesday, and Sunday. The role involves managing real estate transactions, social media, daily office operations, and general secretarial duties.

Requirements

Ability to maintain a positive and professional attitude when interacting with sales associates, clients, vendors and co-workers.
Must possess exemplary customer service skills.
Ability to communicate professionally in oral and written fashion.
Must possess strong clerical, statistical and administrative skills.
Proven computer skills and experience in using applications such as Word, Excel, Power Point, Publisher, and Outlook.
Must be able to type with accuracy.
Demonstrated ability to quickly learn and apart to new technology and software systems.
High school diploma required.
Knowledge of basic accounting, bookkeeping and computer skills required.
Ability to work independently on confidential material
Must possess good judgment and problem-solving skills.
Ability to maintain skills required through training offered by the company or outside sources.
Experience managing business social media accounts, including creating posts, responding to messages, and maintaining a professional online presence for the office.

Nice To Haves

Prior experience in an office administrative role is preferred.
business school education desirable

Responsibilities

Processes and maintains accurate records of all real estate transactions, as required by the state and according to Howard Hanna Real Estate Services policies.
Accurately reports information to the Office Manager, as well as the Accounting Department.
Manage and maintain the office's social media platforms (Instagram, Facebook, LinkedIn) by creating, updating, and scheduling content; design graphics and promotional material using Canva.
Manage daily administrative operations using real estate and office software systems, including MLS platforms, CRM systems, and document management tools.
Orders installation and removal of signs, as well as maintains office sign inventory.
Accurately maintains the Lock Box inventory and logs.
Performs general secretarial duties (typing, filing, etc.) for the office manager and sales agents.
Processes checks for funds involved in real estate transactions.
Processes documents for new agents, including dues, board fees and applications.
Updates real estate transaction data into computer system.
Answers telephone and greet visitors.
Requests service when machines need to be repaired; orders office supplies as needed; maintains office in a neat, orderly and attractive manner.
May perform other duties as assigned.
Process earnest money and commission check deposits
Co-ordinate and process files in conjunction with the TC team