Part-Time Administrative Assistant

Moody Publishers•Chicago, IL

3d•$18 - $19•Onsite

About The Position

The Part Time Administrative Assistant is responsible for the coordination of various office tasks and functions to ensure office processes run smoothly. Provides administrative support to the counselors and interns, assists students with inquiries about counseling, and coordinates and connects with other departments within Student Development.

Requirements

Bachelor’s degree required
2+ years of prior office experience
Strong organizational skills with keen attention to detail
Excellent verbal, written, and interpersonal communication skills
Ability to work effectively in a dynamic environment with shifting or competing priorities
Demonstrated passion for working with students
Proficiency in Microsoft Office Suite applications

Nice To Haves

Prior experience in a mental health office setting preferred, but not required

Responsibilities

Serves as a first point of contact for Counseling Services for walk-ins, phone calls, and emails.
Effectively answers questions, directs requests appropriately, and works with the team to efficiently exchange information.
Provides administrative support to the ADCS, the counselors and interns. This may include the scanning of documents, photocopying, assisting with student intake paperwork, reserving rooms for groups or presentations, assisting with scheduling, and ordering all office supplies. Recognizes the need to reprioritize as appropriate.
Effectively performs general administrative activities including organizing and maintaining filing systems, processing of paperwork, generating reports and updating databases.
Performs other duties as assigned.