Administrative Assistant, Office of General Manager, Entertainment

CBC/Radio-Canada•Toronto, ON

5d•Onsite

About The Position

We are looking for an enthusiastic person to provide effective and proactive executive assistance to the Office of the General Manager, Entertainment. You will be working in a dynamic, demanding environment where the ability to be flexible, stay organized, juggle priorities and activities to meet short deadlines, while expertly handling external talent and producers, is mandatory.

Requirements

University education or equivalent in business or related discipline, as well administrative experience at the Executive level
At least 5 years of administrative experience at the Executive level
Superior knowledge of and experience with computer applications, specifically Word, Excel, PowerPoint, Google Business Applications, and the Internet
Knowledge of SAP an asset
Able to communicate clearly and effectively in both spoken and written
Highly developed administrative and organizational skills
Sound judgment and initiative
Strong ability to handle multiple priorities, work under pressure and meet strict deadlines
Accuracy and attention to detail are essential
Owing to the confidentiality of some correspondence, must be able to act independently when required
Requires the ability to comprehend and act on complex and sensitive matters
Professional tact and diplomacy are essential
Able and willing to work outside of regular office hours, as and when required

Nice To Haves

Bilingualism is an asset

Responsibilities

Proactively plan, organize and coordinate all work related to the day to day administration of the Office of the GM, Entertainment, at times with minimal direction
Effectively manage the calendar and daily schedule according to priorities, and ensure that the GM has necessary background material and is properly briefed prior to appointments and meetings
Ensure information and inquiries are directed and processed quickly and efficiently
Work with confidential and sensitive information relating to communications, policy and regulatory matters, financial activities and impacts and external relations
Investigate and resolve problems related to departmental matters
Ardent management and precise understanding of the flow of information between the Office of the GM and internal/external sources: assesses the urgency and importance of queries/problems; has the capacity to know when to escalate to GM, and ensures a timely response/resolution
Acts as the central information hub by providing information and feedback to departmental staff regarding matters and procedures that pertain to administration, corporate policy, financial policy and procurement
Perform research, analysis, and project coordination in department activities
Coordinate, prepare and finalize highly confidential presentations and documents to be presented by the GM
Anticipate and solve problems and handles critical tasks on behalf of the GM, as required, while maintaining a consideration for potential impact on other areas of the Corporation
Manage Access to Information and Privacy (ATIP) requests
Establish and maintain good working relationships with various senior CBC/Radio-Canada managers, departments and external contacts
Establish and maintain good working relationships and representation with various external stakeholders including actors, writers, producers and directors